Administrative Operations Manager; Front Office

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

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The Administrative Operations Manager (Front Office) serves as the operational and administrative anchor of the Office of the Dean and is the primary front-facing representative for the College of Arts & Sciences. Reporting to the Assistant Dean for Finance & Administration, this role is responsible for managing day-to-day administrative operations, front office services, facilities coordination, vendor and procurement activities, and student staff supervision to ensure a professional, efficient, and well-coordinated Dean’s Office.

• Supervises front desk staff and work-study students assigned to the Office of the Dean
• Responsible for scheduling, training, task assignment, and performance feedback for student and administrative support staff
• Provides functional guidance to administrative staff supporting front office operations

The Administrative Operations Manager (Front Office) works closely with the Dean, Chief of Staff, Assistant Dean for Finance & Administration, associate deans, faculty, staff, students, visitors, vendors, and university service partners (e.g., Facilities, Procurement, IT). This role exercises independent judgment in managing administrative operations, resolving day-to-day issues, and coordinating resources to support executive leadership and college-wide operations.

• Serve as the primary front office presence for the Office of the Dean, ensuring a professional, welcoming, and well-managed environment
• Manage front desk operations, visitor reception, and daily office readiness
• Coordinate administrative logistics for meetings, events, and executive activities within the Dean’s Office
• Maintain consistent front office protocols and service standards

• Establish and maintain administrative procedures, workflows, and internal operating practices for the Office of the Dean
• Manage document control, records management, and administrative filing systems
• Draft, maintain, and update non-HR administrative standard operating procedures (SOPs)
• Coordinate internal communications and administrative scheduling within the Dean’s Office

• Supervise work-study students and front desk staff, including scheduling, onboarding, task delegation, and time submission coordination
• Ensure adequate front office coverage and operational continuity
• Support administrative onboarding logistics for new staff (workspace readiness, access coordination, supplies), referring all HR-related actions to the HR Operations Coordinator

• Serve as the primary point of contact for facilities, maintenance, and building operations for the Office of the Dean
• Coordinate building safety, space readiness, and maintenance requests
• Monitor office infrastructure needs and escalate issues as appropriate to Facilities Management

• Coordinate procurement of goods and services in accordance with university policies
• Manage vendor relationships, service agreements, renewals, and pricing coordination
• Track contracts, service timelines, and vendor deliverables (non-legal review)
• Maintain inventory, office supplies, and resource allocation for the Dean’s Office
• Oversee procurement card (P-Card) activity, including transaction…