Administrative Assistant

Description

Acute Politics was founded by Josie Olsen, John Roberson, and Shayne Thoman after the 2024 election. Our mission is to provide our clients peace of mind by guiding them through the intricate world of campaign compliance with precision, clarity, and purpose.

Acute is a national political compliance firm that combines industry expertise and leading technical solutions to provide unparalleled client support. With a deep understanding of campaign finance laws and an unwavering commitment to excellence, we offer tailored solutions that navigate the ever‑evolving regulatory landscape with ease.

Administrative Assistant

• Department:
  Executive
• Location:
  
  In‑person, Washington, DC;
  Acute Politics office
• Reports to:
  
  Partner
• Classification:
  Full‑time, exempt employee
• Term:
  Permanent

The Administrative Assistant will report to the Partners, and will work closely with all other members of the Acute team. The Administrative Assistant will provide in person support to client services team members to ensure that tasks are appropriately saved in Acute’s task management system, notes are updated, and client queries are responded to in a timely manner. The Administrative Assistant must be organized, detail‑oriented, have strong problem‑solving abilities, and have an eye for catching errors and creating efficiencies.

They will balance both recurring tasks and attend to unscheduled needs, learning and growing along the way.

• Process, scan, and organize incoming mail for both clients and Acute business.
• Coordinate outgoing mail and filings including but not limited to postage and tracking labels.
• Support the organization by regularly reviewing client documents to translate notes into actionable tasks for client‑facing staff.
• Manage Acute’s Washington, D.C. office, including food and supply orders, maintenance requests, and ordering furnishings as needed.
• Assist partners in maintaining a secure, organized, digital document‑storage system.
• Support the Partners and broader Acute team by scheduling and rescheduling meetings.
• Complete data entry in Acute’s expense tracking system, Ramp, for client expenses and employee collaborative meetings.
• Assist the partners in planning special projects, such as partner and staff retreats.
• Perform other administrative support duties, as assigned.

• Salary: $60,000 annually
• 100% employer sponsored healthcare, including platinum or gold health, dental and vision options. Supplementary plans include life and disability insurance.
• Additional benefits include a monthly cell phone stipend, transportation benefit, and regular opportunities for professional development and on‑going learning.
• Opportunity for annual performance‑based bonuses.
• Clear growth and development opportunities within the organization.
• Paid time off policies, such as vacation (3 weeks), sick (2 weeks), bereavement and voting leave, all with religious accommodations. Including family and medical leave.
• Excellent work-life balance, with a highly supportive and communicative team.

Acute Politics is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. We are committed to creating a welcoming and inclusive environment for all members of our community.

• 
  • Bachelor’s degree is preferred but not required. The ideal candidate has 2 or more years of work experience and is proficient in navigating Google Suite.
• 
  • Tech‑Savvy. The ideal candidate has experience with Excel, Google Drive, and other digital tools. Experience with Ramp or similar online expense management platform is a plus.
• 
  • Keen attention to detail. The ideal candidate thrives in environments where precision matters. Comfortable working with large data sets.
• 
  • Proactive and creative problem solving. The ideal candidate enjoys troubleshooting…