Administrative Assistant

A financial services client of Sharp Decisions Inc. is looking to bring on an Administrative Assistant to be based in Washington, DC
. The position is HYBRID (onsite Tuesdays, Wednesdays, Thursdays). The contract’s duration is 6 months with possible extension.
* W2 and local only.

We are looking for an experienced, self-motivated Administrative Assistance/Office Manager to support the Washington D.C. Office. The ideal candidate would be someone who is able to multi-task, is able to work in a team environment, and is willing to learn, take initiative, and grow.

Provide administrative support by:

• Handling business travel bookings and travel expense reimbursements using Concur.
• Responsible for submission and management of reimbursement requests, and tracking and payment of expenses.
• Maintain contacts and distribution lists for the team.
• Scheduling and hosting meetings, in-person and online.
• Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed.
• Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests.
• Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages.
• Maintain office handbook.
• Respond to ad-hoc requests.

• Experience in an administrative capacity, preferably in a corporate environment.
• Experience with Concur (in travel booking, requesting and expensing).
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook.
• Ability to multitask and work in the fast-paced environment.
• Strong written and oral communication skills.
• Possess strong organizational skills and excellent attention to detail.
• Highly collaborative and flexible in a team environment and able to form good relationships.
• Excellent time management skills and ability to multitask and prioritize work.

Preferred Education/Licenses/Certifications/Registrations: Bachelors degree preferred.

Other Skills, Abilities and/or Training: Writing, reading, and verbal communication skills in Japanese is preferred.