Executive Administrative Assistant

Description

Description

Must have an active DOD Top Secret or active DOE Q clearance. Active means the individual granted a clearance is briefed and currently occupies a position for which the clearance is required.

Leidos is looking for a high-performing and experienced executive assistant to provide direct support to the National Nuclear Security Administration’s Office of Defense Programs. This position requires demonstrated office management expertise, a professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities. The ideal candidate will have experience in a classified environment and an understanding of policies and procedures applicable to support NNSA programs.

The individual must be self-starting, able to work in a highly dynamic environment, and capable of interfacing with federal and military senior staff and leadership.

• Serve as the primary point of contact for federal managers with interfacing organizations and functions.
• Communicate effectively in writing, on the phone, and in person with internal and external stakeholders to assist leadership in program-related decisions.
• Facilitate senior management correspondence and communication, including preparing briefings, memos, and other correspondence with minimal oversight, and prepare effective correspondence and reports.
• Coordinate federal managers’ schedules and travel; manage monthly and quarterly program reviews; follow up on travel arrangements, review travel requests, and process vouchers.
• Process and securely handle controlled and classified documents; act as a custodian for office safes containing classified materials.
• Prepare and distribute office correspondence, briefings, weekly activity reports, visit requests, and other office documents.
• Prepare secure video teleconferences with multiple government agencies.
• Distribute and track action items to appropriate program and departmental elements and monitor completion.
• Process Visit Requests, Sensitive Compartmented Information (SCI) and Sigma requests.
• Manage the DOE Electronic Document Online Correspondence and Concurrence System (eDOCS) packages.
• Submit monthly contract reports with proofreading and editing of incoming reports.
• Manage logistics, onboarding, and departing requests for federal and contractor employees.
• Manage access lists, combinations, and daily schedule for secure conference rooms.
• Conduct inventories, documentation, and destruction of records and end-of-day security checks as required.
• Manage facilities support and office space.
• Maintain awareness of headquarters initiatives for communication and information sharing.

• Active DOE Q or DOD Top Secret clearance.
• Bachelor’s degree with 5+ years of executive assistant experience.
• Demonstrated persistence in following through on action items and issues to closure.
• Excellent written and verbal communications with experience producing correspondence and briefings for senior managers.
• Proficiency in Microsoft Office suite with emphasis on Word, PowerPoint, Excel, and SharePoint.
• Ability to maintain attention to detail in a multi-project environment with potential interruptions and competing priorities.

• Experience working in a federal government office.
• Proficiency in Concur Gov, ATAAPS, SharePoint Online, and milestone reporting tools.
• Experience maintaining physical security of classified safes and materials.
• Nuclear weapons program experience.

Salary Range for this position: $100K and $107K

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January 22, 2026

Pay Range $69,550.00 - $

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in offering an offer include responsibilities, education, experience, knowledge, skills, and abilities, as well as internal equity and market data.

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