Administrative Project Coordinator

Overview

We are seeking a Non-IT Project Manager to provide comprehensive project management and operational support to a global thought leadership team within a large, mission-driven organization. This role partners closely with senior leadership and cross-functional stakeholders to support a broad portfolio of strategic initiatives, communications, and events.

This is a highly visible opportunity for a detail-oriented project manager who excels in fast-paced, multi-stakeholder environments and enjoys supporting senior leaders through strong organization, communication, and execution.

This position will be on-site three days a week in DC.

• Provide day-to-day project management support across team operations and process improvement initiatives
• Manage timelines, deliverables, dependencies, and tracking across multiple concurrent projects
• Conduct internal research and coordinate stakeholder outreach to gather information, track progress, and support decision-making
• Proactively identify risks, surface issues, and recommend solutions to keep projects on track
• Manage and maintain a content tracking system for publications, updates, and internal deliverables
• Support internal communications by sharing updates, content, and insights across collaboration channels
• Coordinate with team members to ensure content is accurate, current, and aligned with strategic priorities
• Support planning and execution of internal meetings, including agenda preparation and logistics
• Draft clear, concise meeting minutes capturing key discussion points, decisions, and action items
• Conduct research and prepare background materials to support leadership presentations and strategic discussions
• Assist in developing presentations and briefing materials for internal and external audiences
• Respond to ad hoc project management and operational requests from senior leadership
• Assist with event and briefing logistics, including materials, coordination, and stakeholder communication
• Support preparation of collateral for events, speaking engagements, and travel
• Compile and organize briefing books and supporting documentation for senior leaders
• Draft professional correspondence including memos, briefings, letters, and emails
• Maintain organized electronic filing systems and ensure effective document management
• Enter, update, and manage data in relevant databases and tracking tools
• Support additional administrative and operational needs as required

• 3+ years of non-IT project management experience in a complex, multi-stakeholder environment
• Proven ability to manage multiple projects simultaneously and meet deadlines
• Strong organizational skills with the ability to prioritize in a fast-paced setting
• Excellent written and verbal communication skills, including experience drafting professional documentation and meeting summaries
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams

• Experience using Airtable or similar low-code database or project management tools (training provided)
• Experience supporting senior leaders or executive-level stakeholders
• Background in research, policy, thought leadership, or related fields

Contact Consent (Required)

In checking this box I give my permission to 24 Seven and its affiliates, and contracted partners to contact me in regards to my future or current employment with them or their affiliates. I may be contacted by telephone, AI-generated calls, text messages, or emails at any phone number or email address that has been provided in the above application, or will be provided to the company within the hiring process.

Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here .