Executive Assistant to Leadership

As Executive Assistant to the Leadership of this global organization, you will serve as a true right hand, anticipating needs, protecting priorities, and enabling peak executive performance. This is a mission-critical role for a highly seasoned professional who thrives in fast-moving, high-stakes, on-site environments and brings calm, precision, and sound judgment to every interaction. You will operate at the center of the organization, supporting a demanding executive office with absolute discretion, exceptional professionalism, and unwavering reliability.

This role requires someone who is energized by complexity, proactive by nature, and comfortable operating with limited direction while managing constant change.

• Own and orchestrate a complex, ever-evolving executive calendar, balancing strategic priorities, internal leadership needs, and external obligations with precision and foresight.
• Manage all domestic and international travel, often across time zones, handling logistics, contingencies, and last-minute changes seamlessly.
• Own executive expense management, including preparing, reconciling, and submitting detailed expense reports; ensure compliance with internal policies while proactively resolving discrepancies.
• Maintain a real-time pulse on all active initiatives, proactively flagging deadlines, preparing leadership for meetings, and ensuring follow-through on commitments.
• Partner closely with leadership on initiatives, including leadership meetings, global events, and programs.
• Serve as a trusted liaison between the executive office and senior leaders.
• Communicate with the highest level of discretion, polish, and emotional intelligence, representing leadership with credibility and authority.
• Anticipate challenges before they arise and solve problems independently, keeping the executive office operating smoothly at all times.

• Opportunity to work with high-level leadership and be a part of a strong Executive Assistant team.
• A role built for an EA who wants to be embedded in the work, not on the sidelines.
• This role is fully on-site.

• Senior-Level expertise. You have 15+ years of experience supporting CEOs, C-suite executives, or high-profile principals in demanding, highly-matrixed environments.
• Unflappable presence. You remain calm, measured, and professional under pressure and across diverse personalities.
• 24/7 Mindset. You understand that support extends beyond traditional business hours and are comfortable flexing your schedule as needed.
• Relentlessly proactive. You anticipate needs, move initiatives forward without prompting, and ensure nothing falls through the cracks.
• Exceptionally detail-driven. You combine strong organizational instincts with clear, confident communication.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.