Executive Assistant to Senior Vice President Student Affairs

Overview

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

Benefits

• Health & Wellness:
  Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness:
  Competitive salary, 403(b) with company match
• Professional Development:
  Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks:
  Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

Basic Function

The purpose of this position is to provide executive assistance and administrative support to the executive level management for the Student Affairs Division.

Supervisory Accountability

Responsible for providing limited supervision for one or more functions within a department. Formally plans, assigns, directs, and coordinates the work of these functions. Typically, responsible for performing some non-supervisory duties in addition to supervisory responsibilities.

Nature And Scope

Internal contacts include senior executives, administrators, staff, faculty, and students. External contacts include executives at other institutions of higher learning and all other executives and contacts in the public and private sectors.

Principal Accountabilities

• Provide efficient and professional administrative support to a senior level Executive. Including managing and maintaining multiple complex schedules, travel arrangements and speaking/presentation engagements for the Senior Vice President and other members of the Executive leadership team.
• Monitor, screen and respond to confidential, high profile and compliance/regulatory incoming/outgoing communications and correspondence. Responsible for triaging and managing the coordination of any resulting consultations, meetings, events and initiatives associated with these communications and/or as initiated by the Senior Vice President.
• Manage the implementation of special projects for the Senior Vice President including implementing procedures and execution of programmatic aspects of these initiatives and projects.
• Coordinate administrative procedures between divisional units and offices related to projects and/or initiatives and may assign and monitor student workers and administrative staff related to these tasks.
• Conduct research, serve as liaison to external contacts, prepare executive summaries, presentations and reports related to projected costs, needed resources, impact and evaluation of initiatives or projects for process improvement.
• Prepare presentations, correspondence and reports. Collect, compile and analyze data and composes a variety of correspondence, digital and social media graphic materials, reports and publications as assigned.
• Assist in the preparation of the Division’s annual, midyear and other reports including the gathering and compilation of data needed for these reports. Assist the Senior leadership team in implementing, reviewing, and evaluating data related to assessment and programs within Student Affairs.
• Assists in coordinating special events and perform other job-related duties as assigned by the Senior Vice President for Student Affairs.
• Assists the Senior Vice President with preparation of presentations, reports and other publications that may be of sensitive or high-profile nature.
• Coordinates the travel arrangements, schedules meetings and follows up on actionable items as designated by the Senior Vice President for Student Affairs.
• Assists with the development of initiatives and projects that facilitate and improve the financial, administrative, service environment, and productivity of units reporting to the Office of the Senior Vice President for Student Affairs.
• Develops and maintains contacts with administrative support staff to disseminate clarify and promote information regarding the Office of the Senior Vice President for Student Affairs.
• Reviews and…