Office Administrator

Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Office Administrator in our Washington D.C. office. In addition to our D.C. office, we have offices in Grand Rapids, Lansing, Ann Arbor, Bloomfield Hills, Kalamazoo, Detroit, MI, and Chicago, IL.

With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

JOB SUMMARY

Under the supervision of the Human Resources Department and in concert with the respective Office Managing Partner, the Office Administrator is responsible for managing all business functions and non-attorney personnel in the Washington DC office. The Office Administrator will ensure: (i) the office functions efficiently and economically; (ii) attorneys and paralegals are provided the support required to enable them to deliver superior client service in an efficient manner;

(iii) creative, effective solutions to productivity challenges are devised and implemented; (iv) the office is a fully integrated, smoothly functioning entity of the firm; and (v) all attributes of a respectful workplace are maintained where all can thrive. As a member of the Human Resources Team, the Office Administrator will also be actively involved in firm-wide HR strategic initiatives and duties.

Human Resources

• In accordance with the firm's policies and practices, participate in conduct of the human resources function including human resources planning, performance planning, standard setting, providing constructive and developmental feedback, hiring, orientation and onboarding, evaluation, salary administration and professional development and termination. Interact with the Director of Benefits regarding administration of benefit programs and policies.
• Actively facilitate the upskilling and reskilling of office employees to embrace workplace change with the onset of AI and related technologies.
• Demonstrate a high level of emotional intelligence.
• Approve and manage all employee vacations and overtime. Approve all employee time reporting and ensure timely transmission to Payroll Department.
• Maintain a professional and positive work environment by facilitating effective communication and information sharing throughout the office.
• Oversee employee relations and resolution of employee concerns.
• Assist with other firm-wide HR initiatives and events.

Central Services, Facilities and Records Services

• Coordinate with the Director of Operations and Facilities Department in managing maintenance of the physical facilities, furnishings and equipment of the offices, including asset management, planning and coordination of office space expansion, intra-office and inter-office moves, pricing, purchasing and maintenance of equipment, furniture, some supplies and outside services.
• Participate as a member of the firm's disaster recovery team.
• Coordinate with the Director of Operations and Information Governance leadership on the operations of the firm's record management systems, including managing local file storage and coordinating the closing of appropriate client files.
• Consult with the Director of Operations when attorneys join or depart from the firm.
• Maintain key card system for office.
• Oversee coordination of all central services functions of the offices — client deliveries (including interfacing with outside delivery services), mail, copying, faxing, etc.
• Oversee food catering vendors and manage the food ordering processes and related costs.
• Coordinate office space assignments, and oversee facility maintenance, security, parking, housekeeping and other relevant facilities matters.
• Collaborate with landlord and building management to ensure proper working environment and quiet enjoyment.
• Review and approve invoices for purchases.
• Interact with vendors on issues related to the office.

Financial Systems and Accounting

• Work with applicable department…