Administrative Coordinator

Administrative Coordinator – Site Lead

Location:

Washington DC 20005

Classification:
Full-time, Salary, Exempt

Pay: $31 per hour

STRIDEN helps guide customers on the road ahead. We are passionate about the services we provide, and our customers’ success is our top priority. Our philosophy is straightforward: we strive to exceed expectations for both our customers and our employees consistently.

The Administrative Coordinator ensures smooth daily operations and a positive office experience for staff and guests. Responsibilities include managing meetings, events, workplace support, and administrative tasks. Acts as the primary liaison between the client and Striden, maintaining compliance with guidelines and service level agreements.

• Meetings and Events
  • Assist in the scheduling, planning, and coordinating virtual, in-person, off-site, and hybrid events and meetings for the DC Office. Track and manage event logistics such as catering, set up, etc.
  • Communicate regularly with vendors, building management, and building security, providing event services support.
  • Coordinate travel communications and research for transportation for the DC area retreat, as needed by the Events department.
  • Provide ideas for culture and morale‑building events for the DC office and assist in implementing the events.
  • Responsible for ordering catering for events by the DC Workplace team.
  • Daily use of software platforms associated with maintaining meeting room requests, tracking meetings and events, managing user profiles, and weekly report distribution.
  • Greet external meeting guests, fulfill additional meeting requests, and provide direct support service, including participating in pre‑event meetings and conducting phone or e‑mail confirmations daily.
  • Serve as assistant and backup for the Operations Manager in orienting new staff, fellows, clerks, and interns in the DC office.
  • Assist client with additional event planning activities as needed.
  • Periodically work evenings and weekends to support meetings and events.
• Workplace Operations & Support
  • Respond to inquiries for support from employees working remotely and in the office.
  • Maintain and update all inventory lists, including fixed assets, vendor lists, office equipment, artwork, organizational charts, staff lists, and distribution lists.
  • Conduct office tours for DC based and visiting staff providing orientation on office equipment and other office and building amenities.
  • Assist DC Workplace team with other projects as needed.
• Administrative Support
  • Process credit card expenses and invoices promptly, including obtaining manager and director approval. Reconcile invoices and vendor statements.
  • Ensure timesheets are submitted weekly, and coordinate vacation scheduling for the Office Services Team.
  • Work with Operations Manager to ensure adequate data and information entry into the expense system for credit card charges and invoices.
• Reception Services (Backup to Front Desk Associate for Breaks/PTO)
  • Screen all calls and route accordingly.
  • Attend to all visitors & announce their arrival; assist with guest check‑in & badging.
  • Maintain security awareness.
  • Maintain inventory relevant to lobby area (umbrellas, parking validation, etc.)
  • Ensure all lobby space is kept tidy.
• Additional Duties as Applicable

• College degree is a plus but not mandatory; relevant experience accepted

• Excellent customer service skills
• Proficient in Microsoft Office 365 (Excel, Word, Outlook)
• Experience with workplace management systems (e.g., facility scheduling, space planning, or integrated workplace management platforms).
• Able to effectively communicate with all levels of the organization
• Written and oral Communication skills

• Able to occasionally lift up to 50 lbs.

At Striden, we believe in celebrating diversity and providing a work environment where we are always treated with dignity and respect. An environment where teamwork and employee participation promote the representation of all groups and employee perspectives is important to us. We are committed to creating such an environment because it brings out full potential in each of us, which in turn contributes directly to our success.