Administrative Assistant

About Us

AB Facility Service is a trusted provider of professional cleaning and facility maintenance solutions. We work with commercial, industrial, and retail clients to ensure their spaces are clean, safe, and operating at their best. Known for our reliability, attention to detail, and commitment to quality service, we take pride in creating environments where people can thrive.

As a growing company, we’re always looking for dedicated, hardworking individuals to join our team. If you’re someone who values professionalism, takes pride in your work, and wants to be part of a supportive and respectful team, we’d love to hear from you.

The Administrative Assistant provides essential administrative and operational support to ensure efficient daily office operations. This role serves as a central point of communication, supporting staff and management by coordinating office communications, managing timekeeping and expenses, assisting with dispatching activities, and supporting employee onboarding.

• Serve as the primary point of contact for internal and external communications
• Answer, route, and respond to calls, emails, and general inquiries in a professional manner
• Maintain organized records and documentation

• Track employee timekeeping records and ensure accuracy
• Assist with payroll preparation by reviewing and submitting time and attendance data
• Follow up with employees and supervisors regarding missing or inaccurate time entries

• Collect, review, and process employee expense reports
• Ensure expenses comply with company policies
• Maintain accurate expense records and assist with reconciliation

• Coordinate and dispatch personnel, drivers, or service teams as needed
• Monitor schedules to ensure coverage and efficient operations
• Communicate changes or updates promptly to all affected parties

• Assist with onboarding new hires, including paperwork, system access, and orientation scheduling
• Coordinate with HR and management to ensure a smooth onboarding experience
• Maintain employee onboarding records and checklists

• Maintain office supplies and equipment
• Assist with filing, data entry, and report preparation
• Support management with additional administrative tasks as needed

• High school diploma or equivalent required
• 1–3 years of administrative experience preferred
• Proficiency in Microsoft Excel, One Drive, and Microsoft Teams required
• Strong organizational, communication, and multitasking skills
• Experience with timekeeping, expense tracking, or dispatch systems preferred
• High attention to detail and ability to meet deadlines

• Comprehensive Benefits Package:
  Medical, dental, and vision insurance plans to keep you and your family healthy.
• Retirement Savings: 401(k) plan with company match to help you build your future.
• Paid Time Off: PTO and holidays
• Professional Development:
  Opportunities for training, certifications, and career growth.
• Supportive Team Environment:
  Collaborative culture that values your input and encourages innovation

ABFS promotes a culture committed to the growth of individuals through continuous learning, mentoring, and other career growth opportunities. We believe it is important for our employees’ roles to be meaningful through active participation in corporate cultural and operational initiatives. We support these values and help them thrive in each employee. ABFS has built the company based on an employee-focused environment that offers a pathway to lifelong learning and career advancement.

ABFS is an EEO/AA/Minority/Female/Disability/Veteran employer.