Conference Operations & Administrative Office Coordinator

Hello, My name is Molly, and I am a Talent Acquisition Consultant with The Fountain Group. We are a national staffing firm with an array of Fortune-500 clients and are currently seeking a full-time Conference Operations & Administrative Office Coordinator for a prominent consulting company. This position is Onsite in Downtown D.C.

We are seeking a polished, detail-oriented Conference Operations & Administrative Office Coordinator to oversee conference room operations, guest services, and administrative support within a high‑paced consulting, fortune‑500 environment. This role will be responsible for managing successful conference operations across three floors in a professional office building in downtown Washington, DC. You will ensure meeting spaces run seamlessly, support in‑room A/V technology, and help prepare spaces for high‑level executives and client‑facing meetings.

Job Title: Conference Operations & Administrative Office Coordinator
Location: Onsite – Nineteenth Street NW, Washington, DC, 20036 (Located Between Dupont Circle & The White House)
Duration: 6‑months, strong potential for extension
Pay: $28‑32/hour

• Maintain a professional presence while greeting and assisting guests.
• Manage conference operations across three floors, ensuring rooms are clean, prepared, and fully functional before every meeting.
• Support in‑room technology: content sharing, audio adjustments, video conferencing setup, and basic A/V troubleshooting.
• Coordinate meeting setup and preparation for executive‑level participants.
• Oversee hospitality needs, including catering coordination when required.
• Manage office inventory, supplies, incoming mail, and packages.
• Provide general administrative and operational support as needed.

• Bachelor’s degree highly preferred and prioritized.
• 2+ years’ experience in administrative, operations, technical, event, or training support; enterprise/corporate experience preferred.
• Proficiency in PC use and Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience supporting conference rooms and basic A/V technology (video conferencing, content sharing, equipment setup, checks).
• Professional demeanor and professional attire required—this is a highly visible, client‑facing role.
• Strong organizational skills, attention to detail, and ability to thrive in a fast‑paced, multi‑floor operational environment.
• Fast‑paced adaptability is key; open to diverse admin/ops/tech/event backgrounds.

• First round via Zoom
• Second round onsite
• Target start date:
  First week of 2026

If you are interested in hearing more about this position or other opportunities I may have, please respond to this posting with your updated resume and contact me at  (My email is the quickest way to get in touch with me! - please reply with your resume and the best time for me to give you a call, the sooner the better as these roles tend to close VERY quickly!)

Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.

The Fountain Group is a nationwide staffing firm with over 80 Fortune 100‑500 clients. Since 2001, TFG has maintained a consistent standard of excellence, and our work is broadly recognized every year through numerous industry performance awards. Our success is a team effort.