Legal Records Associate

Forrest Solutions provides onsite outsourced solutions founded on proven best practices for the management of non-core business functions. We are committed to delivering exceptional service and operational excellence.

Shift: Monday-Friday

Hours:

9am-6pm

Pay: $25

The Records Associate is responsible for ensuring that all records management principles, policies, and procedures are consistently followed. This role plays a critical part in maintaining the accuracy, organization, and security of firm records.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Execute all daily activities according to Forrest Solutions Standard Operating Procedures (SOPs).
• Adhere to all company policies, rules, and guidelines.
• Sort incoming records by identifying, indexing, and filing documents according to client and matter numbers.
• Scan, save, and organize documents in the firm’s Document Management System (if applicable).
• Maintain the highest level of confidentiality for all firm records and files.
• Enter accurate file and document information into the records management database.
• Create, label, and shelve files.
• Locate, compile, and distribute requested files, documents, and information.
• Inter-file documents into existing files as needed.
• Maintain efficient organization and arrangement of the file room.
• Use a handheld barcode scanner to track the location and movement of case files.
• Process inactive and closed files in preparation for transfer to off‑site storage.
• Coordinate with off‑site storage vendors for file retrieval and storage.
• Maintain daily productivity logs to monitor departmental activities and workload.
• Research case information in various client databases as needed.
• Provide backup support to other departments, including reception, conference center, mail, and copy services.
• Assist with other reasonable requests as needed.

• High school diploma or equivalent required; college degree preferred.
• Proficiency with various hardware platforms, including PCs, scanners, printers, and MFDs.
• Ability and willingness to climb short ladders or step stools and maintain balance with or without loaded boxes.
• Ability to lift, push, and unload carts of boxes or files.
• Strong understanding of client inquiries and ability to provide effective responses.
• Ability to multitask and meet deadlines in a fast‑paced environment.
• Effective written and oral communication skills.
• Proficiency in Microsoft Office products and applications.
• Familiarity with databases and database software.
• Commitment to delivering added value to clients.
• Team player with a positive attitude and ability to motivate peers.
• Ability to build relationships within a team and work in an environment with changing priorities.
• Excellent attention to detail and ability to work quickly under pressure.
• Strong organizational skills, with the ability to prioritize and follow up effectively.
• Ability to lift up to 50 lbs.
• Ability to maintain confidentiality and security of client information.
• Pleasant and professional disposition at all times.

Entry level

Full‑time

Other (Office Administration)

• Medical insurance
• Vision insurance
• 401(k)