Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President’s

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President’s Office.

Performs standard administrative duties to ensure the smooth functioning of the Development division using demonstrated administrative and organizational skills. Reports to Senior Director, Board and National Council Relations and Institutional Partnerships in support of several Development sub‑teams including the office of the Executive Vice President of Philanthropic Partnerships, Board and National Council Relations, and Travel Programs. Tasks include supporting meetings and events with donors, Board members, and senior executives;

processing expenses via financial software systems; calendar management; staff travel planning; and general office support.

Salary Range: $50,100 – $62,600

Please note:

Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Data entry and information processing (40%)

• Expenses – Processes and codes credit card transactions and invoices in financial software systems (Workday and Smart Simple), prepares check and/or wire requests, handles expense coding and re‑classifications. Coordinates with others to resolve discrepancies/issues with data reconciliation.
• Recordkeeping – Collects information and maintains logs, records, and lists on a regular or ad‑hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint. Reviews, validates and inputs data provided by others, especially in Blackbaud Customer Relationship Management (CRM) database. Coordinates with others to resolve discrepancies/issues with data reconciliation.

Meeting coordination and travel support (40%)

• Meetings – Supports calendar management for Executive Vice President of Philanthropic Partnerships and organizes/supports complex meetings and makes appointments for Executive Vice President and Board/National Council and Travel teams.
• Events and VIP Travel – Assists with logistics for meetings/conferences/special events and VIP trips, including maintaining attendee lists and coordinating space/equipment needs, AV needs, catering, ordering and shipping of materials for such events/trips, and preparation of necessary materials.
• Travel support – Supports team travel requests, including booking air, train, hotel, and other travel logistics via WWF’s travel provider.

General office support (20%)

• General office duties – Orders office supplies and assists with mailing, production, and distribution of documents, reports and other materials. Performs other miscellaneous office administrative tasks as needed.
• Communications support – Helps manage executive correspondence and stewardship process, including drafting emails and letters. Formats and edits reports and materials as requested/needed by others.
• Performs other duties as assigned.

• Attention to Detail & Accuracy:
  Ensures completeness and correctness in financial processing, record‑keeping, and executive support tasks.
• Organization & Adaptability:
  Efficiently manages multiple deadlines and priorities.
• Collaboration & Teamwork:
  Works effectively across teams and departments to achieve shared goals.
• Executive‑level Support:
  Experience supporting executive‑level staff on a range of tasks including calendar management, expense reporting, tracking action items, and travel logistics.
• Communication (written and verbal):
  Communicates clearly, concisely, and professionally with internal stakeholders and external partners.
• Events and Meeting Support:
  Experience supporting high‑level events and complex meetings with C‑suite staff, Board members, and/or major donors.
• Microsoft Office
  365:
  Experience using MS Office
  365 tools to manage data via Excel and communicate via Word and PowerPoint.

• 3 to 5 years of professional administrative experience.
• Strong…