Program Assistant

Program Assistant

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Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority‑owned, CVE‑verified Service Disabled Veteran Owned Small Business (SDVOSB) performance‑driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S. government agencies and organizations.

TJFACT is seeking a well‑versed Program Assistant to support the Department of State – INL/AME, in Washington, D.C.! This position is equivalent to Program Assistant/ Program Support Specialist Level 2.

The purpose of this Third Party Contract (TPC) is to provide a Program Assistant (PA) who shall be ready to undertake projects as required to provide programmatic, contractual, logistical, and administrative support to INL/AME. The PA will support AME officers to advance program goals and objectives in Africa and the Middle East by drafting documents, collecting data, consolidating information, responding to requests for information, organizing and attending meetings, assisting with program logistics, and providing general administrative and programmatic support to help the AME teams.

Approximately 50% of the primary responsibility of the PA includes the provision of administrative support. The Program Assistant will be expected to run the scope of a full requirement for organizational and self‑starter initiatives in providing a wide range of support services to the bureau, physically located at two sites:
Main State (HST) and Columbia Plaza (SA‑1).

Please note this role a TPC and is contingent upon a contract award.

• Supports program activities; assists in coordinating the implementation of projects within a portfolio
• Aids in drafting success stories, briefing papers, talking points, and presentations for management review and use
• Manages program files and records; tracks reports; serves as the office Records Management Officer
• Researches materials as required to compile information, reports, and statistical information regarding the supported program
• Assists with preparing justifications and memoranda for presentations to OMB and Congress
• Aids in office outreach projects by conducting logistical support
• Assists the office in shepherding the paperwork and procedures required to award, monitor, and close inter‑agency agreements (IAAs), cooperative agreements, grants, contracts, and other relevant implementing agreements or funding actions for final processing by a government representative
• Conducts market research and completes IGCEs for solicitations and procurements for review and approval by government representatives. Monitors activities of implementers and reports to government representatives on the status of implementer progress towards meeting the goal, objectives, and completing deliverables
• Provides general support to INL/AME teams, including but not limited to assembling briefing books, reports and updates, scheduling meetings, and supporting Bureau‑wide events
• Facilitates the clearance of various programmatic documents by appropriate offices, including trip reports, daily activity reports, Action Memos, Information Memos, talking points, and Briefing Checklists, ensuring they are submitted to the appropriate recipient
• Composes correspondence as directed, such as thank you letters, acceptance of invitations, invitation letters, etc.
• Supports program activities; assists in coordinating the implementation of projects within a portfolio
• Collects and prepares AME weekly documents and “Welcome Home” notes to ensure they are in proper format
• Helps prepare trip books and briefing books in coordination with program officers
• Works on special projects such as AME 101 training session and new personnel on‑boarding
• Organizes office discussions, brownbags, and briefings and develops thematic topics for these discussions
• Helps Cross‑Cutting Team with various collection and coordination of office‑wide taskers as needed
• Provides program…