Administrative Assistant II

Administrative Assistant II

Join to apply for the Administrative Assistant II role at Inside Higher Ed.

• Health & Wellness:
  Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness:
  Competitive salary, 403(b) with company match
• Professional Development:
  Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks:
  Wellness programs, commuter benefits, and a vibrant company culture

• Open and close the main office during the work week.
• Receive and screen telephone calls and visitors.
• Assist visitor or caller by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations.
• Determine when referral to supervisor, appropriate staff member or other office is appropriate.
• Prepare or direct preparation of minutes, notices, manuals, agendas, and correspondence with all supporting documentation.
• Maintain and reconcile budgets for departmental accounts.
• Monitor expenditures and perform simple analysis of accounts.
• Prepare both special and recurring reports for supervisor and authorize payments within prescribed limits.
• Coordinate the workflow of the office. Implement office procedures and practices.
• May assign and monitor student workers, as directed.
• Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
• Oversee, maintain, and update departmental files regularly throughout the year and annually.
• Assist with preparing the department's annual report.
• Prepare and submit purchase requisitions, course updates, travel authorizations, various reports, and updates to Academic Affairs and Student Affairs.
• Answer inquiries on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff.
• Compose correspondence, reports or other documents from rough draft, shorthand notes or using correct grammar, spelling, and punctuation.
• Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
• Ensures office staff are informed of new or revised procedures and any pertinent information regarding assigned function(s).
• Update related policy/procedure manuals.
• Arrange meetings, schedules conferences, facilities and services as directed by supervisor. Notifies attendees or participants of time and place.
• Assist the department with building its social media profile and growing its audience.
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.

• Ability to develop and maintain proficiency in the utilization of Microsoft Word, Excel, PowerPoint and related software applications to perform a variety of typing and/or project assignments.
• Knowledge of general office procedures and practices.
• Knowledge of basic record keeping procedures.
• Skill in basic arithmetic, grammar and spelling.
• Ability to effectively communicate orally and in writing.
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students, and the general public.
• Ability to use various contemporary social media platforms.

• High School diploma or GED and 1-3 years of general work experience.
• AA/AS may be substituted for 4 years of required work experience.
• BA/BS may be substituted for up to 4 years work experience.

$41,000-$51,000

Entry level

Full-time

Administrative

Online Audio and Video Media

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