Credentialing Administrative Assistant

Responsibilities

• Requisition office supplies, equipment, and publications; reconcile purchase orders.
• Assist the Administrative Officer (AO) with procurement requests, training and travel documentation, vouchers, and other forms.
• Review reports, correspondence, and management/program analysis documents for format, content, and proper distribution.
• Explain reporting procedures and requirements to staff and operating officials.
• Develop or revise administrative policies and procedures to improve organizational efficiency.
• Compile and distribute reports on program goals, budgets, staffing levels, and performance metrics.
• Prepare routine office correspondence, charts, graphs, statistical information, PowerPoint presentations, and reports using office software.
• Maintain and update information management systems, including forms, records, mail, directives, and publications.
• Respond to and coordinate inquiries about office functions and services.
• Plan and manage a variety of administrative and support services.
• Provide guidance on administrative problems and ensure timely responses.
• Perform routine calculations, including cost estimates, production rates, staff hours, and workload figures.
• Prepare charts, graphs, and narrative information for management or program analysis reports.
• Coordinate staff meetings, reserve rooms, notify participants, and prepare minutes.
• Maintain the Office Director's calendar, scheduling and rescheduling appointments as needed.
• Review incoming correspondence, publications, regulations, and directives; take action or seek clarification as appropriate.
• Evaluate and improve correspondence processes across multiple organizational segments.
• Establish control records for incoming correspondence and action items; follow up to ensure timely completion.
• Compile requested information from internal offices and prepare reports or correspondence independently.
• Review documents requiring coordination for accuracy, compliance, and format; return items for correction when necessary.
• Perform other duties as assigned, including occasional emergency operations support due to the nature of police and law enforcement operations.
• Flexibility is essential, as responsibilities may vary significantly from primary duties.

Shift: Monday - Friday 7a-3:30p