Project Administrator

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Conti Federal Services is a leading global construction and engineering company delivering complex projects for the U.S. federal government with roots dating back more than 115 years. We focus on disaster preparedness and recovery, classified and secure construction, critical infrastructure, and environmental remediation, with a diverse, entrepreneurial, and professional culture.

The Project Administrator is responsible for ensuring project documentation, including all required correspondence, is properly completed and filed for ease of reference. This role enters subcontracts, purchase orders, and change orders into ERP and Project Management systems, routes documents to subs and vendors for signing and return, and ensures appropriate documentation is submitted to the client for accurate and timely payment.

• Assist the Project Management team in processing and tracking paperwork including submittals, RFIs, invoices, applications for payment, subcontract agreements, purchase orders, and labor cost reports.
• Accurately receive, voucher, and reconcile invoices.
• Ensure the team documents and submits all receivables, quantities, extras, change orders, and claims for timely invoicing and to maximize cash flow.
• Finalize monthly invoices with the Project Manager.
• Assist with timely preparation of submissions for as-builts, vouchers, extras, and claims and follow up for income collection.
• Maintain a comprehensive and orderly project file system and ensure adherence to the filing process.
• Ensure all documentation is clear, concise, and accurate so all departments and employees can reliably use it.
• Assist the execution of required documentation for clients, subcontractors, and internal company procedures.
• Coordinate with the Accounting Department to ensure jobs are correctly set up in the system in a timely manner.
• Maintain meeting minutes and follow up on action items.
• Support the submittal process, including drawings and certifications, ensuring Owner-required information is submitted timely to avoid project delays.

• For security clearance requirements – must be a US citizen, as required.
• Experience using Army Corps of Engineers RMS and NAVFAC eCMS systems preferred.
• Experience with construction software solutions such as Bluebeam for marking up drawings preferred.
• Strong time management and organizational skills.
• Excellent proficiency in MS Office (Word, Excel, PowerPoint).

Conti Federal offers comprehensive benefits, including medical, dental, and vision on the first day of employment. Life insurance, 401(k) matching, Employee Assistance Program, wellness programs, and other optional programs are also offered.

Pre-employment:
All applicants who receive a conditional offer of employment must take a drug test and receive a negative result as a condition of hire.

Conti Federal is an equal opportunity employer and does not promote or enforce any preferences or workforce balancing based on race, color, sex, sexual orientation, religion, or national origin. If you need an accommodation as part of the employment process, please contact Human Resources at the phone number or email below.

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