Personal Assistant

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We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our leadership team in both professional and occasional personal matters. This individual will play a key role in managing schedules, coordinating travel, overseeing administrative tasks, and ensuring day-to-day operations run smoothly. The ideal candidate is detail‑oriented, discreet, and able to juggle multiple priorities with grace and efficiency.

• Executive & Administrative Support
  • Manage calendars, schedule appointments, and coordinate meetings for the leadership team.
  • Handle travel arrangements including flights, hotels, transportation, and itineraries.
  • Screen and respond to emails, calls, and correspondence on behalf of executives.
  • Prepare and format professional documents, reports, and presentations.
  • Serve as a liaison between executives and internal/external stakeholders.
• Project & Task Coordination
  • Support the planning and execution of projects, ensuring deadlines and deliverables are met.
  • Track project progress, update documentation, and follow up with team members as needed.
  • Assist with event planning, meeting logistics, and other operational initiatives.
• Financial & Office Admin
  • Process reimbursements, manage expense reports, and assist with budgeting tasks.
  • Assist in invoice tracking, payroll coordination, and purchase order preparation.
  • Maintain well‑organized filing systems, both digital and physical.
• Office & Team Support
  • Monitor office supplies and handle procurement as needed.
  • Assist in onboarding new hires and maintaining employee records.
  • Support HR‑related tasks such as scheduling interviews and posting job listings.
• Personal Errands
  • Occasionally assist with personal scheduling, errands, or travel for executives.

• High school diploma required;
  Associate's or Bachelor's degree preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Exceptional organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Trustworthy, professional, and able to handle confidential information with discretion.
• Strong problem‑solving skills and a self‑starter attitude.