Accountant, Accounting & Finance, Financial Reporting

Overview

Housing Up builds thriving communities in Washington, DC by developing affordable housing and offering comprehensive support services to homeless and low-income families. We provide a range of housing options that include permanent supportive housing, rapid re-housing and affordable housing with resident services. We are also a non-profit affordable housing developer with more than 600 units of housing in our portfolio. We believe that people who have safe, affordable housing and genuine opportunities are empowered to transform their lives.

Founded in 1990, over the past 33+ years, our organization has grown from serving 14 families in one building in Northwest DC to serving more than 900 families throughout the city. Housing Up is now one of the city’s largest homeless services providers and is a critical partner in the District’s plan to end family homelessness. Housing Up is a Housing First organization and is proud to be a critical partner in Mayor Muriel Bowser’s plan to make homelessness “rare, brief, and nonrecurring”.

Under the supervision of the Chief Operating Officer (COO), the Accountant coordinates the accounts payable function for Housing Up and its controlled affiliates using Quick Books and  accounting software. The Accountant is responsible for reviewing and processing invoices, expense reports, and check requests; managing vendor payments; and preparing annual IRS Forms 1099 and 1096.

This position requires extensive interaction with internal staff and external vendors and includes research, troubleshooting, and serving as a liaison to resolve payment‑related issues. Strong customer service skills, attention to detail, and the ability to work collaboratively are essential to success in this role.

• Processes Invoices, Expense Reports and Check Requests: review invoices, expense reports, and check requests for accuracy and completeness, including appropriate approvals, chart of accounts coding (account/unit/department/donor), addresses, purchase orders, receiving documentation, and required signatures, in accordance with internal controls.
• Conduct annual reviews of expense reports to ensure compliance with Housing Up’s Accounting Policies and Procedures and provide assurance to the COO regarding compliance or noncompliance.
• Research and resolve payment issues, including assisting vendors with account reconciliations and supporting internal staff with rent ledger reconciliations as needed.
• Manages Cash flow: assist with cash management by prioritizing and scheduling payments to optimize financial resources.
• Work collaboratively with the Senior Accountant and COO to confirm cash availability based on the weekly Cash Flow Report.
• Ensure all check and electronic payments are processed and distributed on a weekly basis.
• Performs Monthly Closing Functions: complete required activities to close the Accounts Payable ledger each month, ensuring all invoices for a given month are processed by the 15th of the subsequent month.
• Reconciles General Ledger Accounts: assist in reconciling general ledger accounts by working with the Sr. Accountant/COO.
• Prepares Tax Forms: prepare and distribute IRS Forms 1099 and 1096 in compliance with IRS regulations.
• Follow up with vendors to confirm receipt as necessary.
• Maintains Records and Prepares Reports: establish and maintain an organized filing system to ensure timely retrieval of check copies, supporting documentation, W‑9s, certificates of insurance (COIs), tax filings, vendor files, and related correspondence.
• Monitors Internal Control Adherence and Implements Process Improvements: identify, evaluate, and help resolve internal control gaps or procedural inefficiencies; recommend and support process improvements that enhance accuracy, efficiency, and compliance.
• Responds to Auditor Inquiries: support internal and external audits by preparing schedules, researching transactions, and responding to auditor requests in a timely manner.
• Finance/Accounting Team Support: manage and monitor assigned departmental budgets to ensure expenditures remain within approved limits; review invoices, contracts, and payment schedules for…