Staff Accountant

Overview

We are seeking a detail-oriented Staff Accountant to support full-cycle accounting operations in a fast-paced, deadline-driven environment. This role will focus on accounts receivable, accounts payable, billing, general ledger management, and month-end close activities. The ideal candidate is highly organized, takes ownership of their work, and thrives in a collaborative, in-office setting.

• Prepare and issue client invoices based on contracts, time and materials, and milestone schedules
• Review billing rates, hours, and expenses for accuracy prior to invoicing
• Apply cash receipts and reconcile accounts receivable balances
• Monitor aging reports and proactively follow up on outstanding receivables
• Resolve client billing and payment issues efficiently and completely
• Process vendor, subcontractor, and employee expense invoices with accurate coding and approvals
• Execute vendor payments in line with established schedules
• Reconcile vendor statements and resolve discrepancies independently
• Maintain complete, audit-ready documentation

• Prepare journal entries and supporting schedules accurately and on time
• Perform balance sheet reconciliations and investigate variances
• Support monthly, quarterly, and year-end close under firm deadlines
• Maintain general ledger accuracy and accountability for assigned accounts
• Track project costs, billable expenses, and revenue by engagement
• Partner with project managers to ensure accurate billing and margin visibility
• Assist with deferred revenue and work-in-progress schedules
• Support internal financial reporting and management requests

• Follow accounting policies, internal controls, and documentation standards
• Identify issues early and take ownership through resolution
• Contribute to process improvements and system enhancements

• Additional hours required during month-end close, billing deadlines, and other peak periods
• Meeting deadlines takes priority over strict adherence to scheduled hours
• Proactive workload planning and communication expected

• Bachelor's degree in Accounting, Finance, or related field
• 3+ years of accounting experience, preferably within a consulting or professional services firm
• Hands-on experience with AR, AP, billing, and general ledger accounting
• Experience supporting month-end close and balance sheet reconciliations
• Proficiency in accounting software such as Net Suite, Quick Books, or similar ERP systems
• Strong Excel skills for reconciliations and analysis
• Ability to work under pressure, manage competing deadlines, and maintain accuracy
• Strong ownership mindset and comfort operating in a high-accountability environment

• Experience with time and materials or project-based billing
• Experience working in an in-office, hybrid environment with deadline-driven finance team