Accounts Payable Specialist

Smithsonian Enterprises (SE), a division of the Smithsonian Institution, is seeking an experienced Accounts Payable Specialist in our Washington, DC Office. This position is a part of the Accounting & Finance Department within Smithsonian Enterprises, reporting to the Assistant Controller. The A/P Specialist will have a thorough understanding of the technical side of Accounts Payable and organizational structures, and is responsible for managing invoice distribution and approval, as well as reviewing and posting invoices in Dynamics 365 (D365).

Additionally, the A/P Specialist provides data processing and payment support necessary to pay the obligations of SE, working primarily with the Accounts Payable module of D365 and Outlook Email.

• Manages vendor email box that receives all incoming invoices, statements, vendor or employee inquiries, and vendor paperwork.
• Distributes all merchandise invoices directly to the OCR email box for processing.
• Distributes all trade (cost) invoices to the appropriate approver; track to ensure timely return.
• Downloads vendor paperwork on the secure shared accounting drive.
• Follows up with appropriate approver to receive approved and coded invoices back timely.
• Research past due invoices and customer statements and provides resolutions to the vendor.
• Responds accurately and timely to all vendor or employee inquiries.
• Reviews all coded and approved trade invoices for accuracy and post in D365, escalating questions and issues to the A/P Team Lead.
• Contacts vendors for updated vendor paperwork when checks or electronic payments are returned.
• Initiates stop payments on checks in the Bank of America software.
• Ensures compliance with all current Privacy guidelines surrounding vendor information.
• Prepares audit requirements for Accounts Payable activity.
• Participates in Stores Annual Physical Inventory, as requested.
• Participates in annual Form 1099 review and verification.
• Train and mentor other staff as necessary in accounting procedures and processes.
• Maintain documentation for procedures and processes for all areas of responsibilities; review, provide recommendations for improvements, and update existing procedures as necessary.

• Knowledge of Accounts Payable best practices.
• Ability to independently perform assignments using conventional methods and techniques.
• Knowledge of accounting systems and processes applicable to the accounting function.
• Meticulous attention to detail required, as well as reliability, accuracy, and timeliness in performance of responsibilities.
• Experience gathering, assembling, consolidating, and analyzing data.
• Strong written and oral communication skills.
• Ability to establish and maintain effective relationships with and gain the cooperation of all levels of staff to resolve problems and provide advice and assistance.
• Proficient with Microsoft Office applications.

Salary:
Up to $65,000 annually - commensurate with experience

To apply:

Email resume and cover letter with salary requirements to: sicareers

Please include job title in the subject line. No phone calls, please.

We offer excellent benefit programs including Health, Dental and Vision Insurance, Life Insurance, Transit/Commuter Benefits, Annual and Sick Leave Accrual, Family Friendly Leave, 403b Retirement Program, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Flexible Spending Account (Health & Dependent Care).

Final candidate selection will be subject to the applicant’s successful completion of a pre-employment background check and subsequent background investigation. Employees are required to serve a one-year probationary period and participate in Direct Deposit for salary payment.

EOE. This is not a Federal Service position. Applicants must be U.S. employment eligible.

No phone calls, please. Relocation expenses are not paid.