Accounts Payable Specialist

Overview

Target Hiring Range: $74,367–$84,000

Department: Finance

Posting Date Range: 1/22/2026-2/5/2026

Pay Grade Range: $74,367-$130,143

Work Hours: 8:00am-5:00pm

FLSA Status: Non-Exempt

Remote Work Status: Remote

All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

Job Overview

The Senate Sergeant at Arms (SAA) is seeking an Accounts Payable Specialist. The Accounts Payable Specialist supports Financial Management operations by ensuring timely, accurate, and compliant processing of invoices and payments. This role is responsible for reviewing and validating invoices and supporting documentation, preparing payment vouchers, and ensuring payments comply with Senate rules, SAA policies, and applicable federal statutes. The Accounts Payable Specialist collaborates with internal stakeholders to resolve complex payment issues, prevent improper or duplicate payments, and support continuous improvement of accounts payable processes and systems.

Key Accountabilities / Essential Job Duties

Performs end-to-end accounts payable processing, including three-way matching of invoices, purchase orders, and receiving documentation to ensure accuracy and prevent improper payments. Prioritizes and monitors invoice payments to meet established deadlines, maintain continuity of service, avoid late fees, and reconcile past-due balances within the financial system. Tracks invoice and voucher progress through approval workflows, proactively following up to ensure timely processing and resolution of delays.

Maintains accurate vendor records, communicates effectively with suppliers regarding payments and discrepancies, and provides high-quality customer service to resolve payment issues. Ensures all payments comply with internal policies, Senate rules, and applicable federal statutes, while collaborating with accounts payable staff to identify and implement process improvements that enhance payment performance. Other duties as assigned.

Required Education

High School / GED.

Other Duties / Responsibilities

• Responds to payment questions from SAA employees.
• Trains AP staff and SAA employees on new payment procedures and systems upgrades.
• Supports the OnBase imaging system which captures imported and scanned invoices.

Required Work Experience

• 3 years in large, complex organization.

Required Special Skills / Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.
• Full cycle accounts payable required.
• Procurement and accounting skills required.

Desired Qualifications

• Familiarity with the US Senate.
• Excellent communication skills.
• Great customer service.

Working Conditions

• The person in this position needs to occasionally sit and/or stand for long durations.

Security Clearance

• This position requires that the applicant obtain and maintain a Public Trust U.S. Government security clearance.
• Applicants must be U.S. citizens in order for the SAA to submit your application for a security clearance.

Conditions of Employment

To be employed by a Senate employing office in a paid position in the continental United States an individual must:

• Be a U.S. citizen;
• Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• Be admitted as a refugee under 8 U.S.C. 1157 or granted asylum under 8 U.S.C. 1158 and have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

Benefits At-a-glance

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy,…