Accounting & Office Clerk

Overview

WEConnect International helps drive money into the hands of women business owners around the world by enabling them to compete in the global marketplace. Our buyers are large organizations committed to global supplier diversity and inclusion that help build sustainable communities by sourcing from women-owned businesses around the globe. In this role, the Accounting Manager will oversee and manage the accounts receivable functions, ensure accurate and timely processing of invoices, collections, account reconciliations, and timely payment of vendor invoices;

manage accounts payable tasks; and improve accounts payable and accounts receivable systems and procedures to enhance overall efficiency. The ideal candidate will have strong analytical skills, a deep understanding of accounts receivable and accounts payable processes, and a proven track record of improving financial operations. This role requires driving strategic initiatives to increase cash flow, reduce outstanding receivables, and maintain strong relationships with clients, internal stakeholders, and vendors, while adhering to company policies and regulatory requirements.

Job Title:

Accounting Manager

Department:
Operations

Location:

Washington, DC – Metropolitan Area

FLSA Status:
Contract to Hire

Supervisor:
Chief Operating Officer

• Accounts Payable: Oversee all aspects of accounts payable operations, including vendor management, invoice processing, expense reimbursements, credit card transactions, expense approvals, and payment processing.
• Conduct two-way matching for all invoices and ensure timely and accurate posting of transactions to the general ledger.
• Maintain complete and accurate financial documentation; perform bank reconciliations for accounts payable; oversee monthly credit card reconciliations and receipts; complete month-end closing related to payables; prepare and distribute 1099 forms; proactively manage vendor accounts; and oversee high-volume vendor transactions and reconciliations.
• Process improvement: develop, implement, and maintain systems, processes, and policies for the procure-to-pay cycle; ensure effective controls and documentation; identify and implement improvements; develop best practices for payables, invoicing, and collections; and regularly assess and revise AP policies.
• Vendor relations: establish and maintain relationships with vendors, provide timely customer service to vendors.
• Compliance: ensure compliance with company policies, accounting principles, and regulatory requirements; conduct internal audits and assist with external audits as required.
• Collaboration:
  
  work with cross-functional teams (Membership, Regional Team, Finance) to resolve issues and drive initiatives.
• Documentation & Training: maintain workflow documentation; develop and deliver training for staff on AP invoicing and reimbursement.
• Reporting: prepare and present AP status reports to senior management; analyze trends and provide actionable insights to improve financial performance.

• Invoice Management: Oversee creation, distribution, and tracking of client invoices; ensure accuracy and compliance with contractual agreements; ensure timely processing of invoices.
• Collections: Manage collections, follow up on overdue invoices, negotiate payment terms, resolve discrepancies, and develop strategies to increase cash flow and reduce aging.
• Account Reconciliation: Perform regular reconciliation of AR ledgers; match payments to invoices and investigate discrepancies; maintain accurate records.
• AR Aging: Prepare and analyze AR aging reports to identify overdue balances and track collection efforts.
• Events & Sponsorship Accounting: Handle accounting for events and sponsor ships, including revenue recognition and expense tracking.
• Grants Management: Manage accounting for restricted and unrestricted grants, ensuring donor guidelines and reporting compliance.
• Client Relations: Build and maintain strong client relationships; promptly address payables, billing, or collection issues.
• SLA & Performance: Maintain departmental standards and SLAs for AR; ensure timely issue resolution and goal attainment.

• Perform regular bank reconciliations for AR and AP monthly; reconcile events, payroll, and certifications monthly.
• Contribute to organizational yearly budgeting.
• Assist with Form 990 preparation.
• On-site requirement: once a week in the office (office management duties).
• Undertake other duties as assigned; this description is a general guideline.

• Bachelor’s degree in accounting, finance, business management, or related field; CPA a plus.
• 5+ years of accounting/finance experience with strong AR management; experience managing collections processes and teams.
• Experience handling large transactional datasets.
• Strong analytical and problem-solving skills; proficiency in Microsoft Office Suite (Word/Excel); experience with  and Quick Books Online.
• Excellent communication skills; ability to work with…