Payroll Administrator

Position Summary

The Payroll Administrator is responsible for the accurate and timely processing of bi‑weekly payroll for up to 300 employees and the administration of the Concur platform for personal reimbursements and credit card reporting. This position provides senior level accounting responsibilities including reconciliation of all payroll‑related accounts and monthly payroll‑related entries. The Payroll Administrator works closely with the HR team and Grants Manager and reports to the Accounting Manager.

HYBRID

$75,000.00-$

• Responsible for Ulti Pro maintenance and administration.
• Responsible for Concur maintenance and
• Analyzes, processes, and maintains payroll data, files, and reports in compliance with federal and state regulatory requirements.
• Ensure applicable state and local payroll tax deductions are set up based on site location and employee residence.
• Verifies timely receipt of all payroll records, reviews and prepares timesheet import files for processing.
• Provides Grant Manager LDR for review prior to timesheet
• Reviews weekly transmission of HR file, checking for accuracy and
• Provides the Accounting Manager or Controller pre‑process payroll register for review, along with supporting
• Processes and submits bi‑weekly payroll upon review and approval by the Accounting Manager or Controller.
• Prepares, processes, and maintains garnishments and other court‑ordered deductions, responding to agencies as needed and sending proper notifications to all necessary
• Research discrepancies of payroll information and/or documentation, ensuring accuracy and adherence to procedures prior to processing.
• Processes bi‑weekly expense and mileage reimbursements in
• Provides and maintains orientation materials for new employees on CCI
• Provides assistance to employees for payroll
• Reports census information to the Department of
• Process and finalizes year‑end
• Reconciles W2 information for accuracy and distributes
• Maintains parking and transit forms and ensures compliance with transit benefit
• Maintains and updates payroll tax limits in accordance to IRS
• Responsible for Smart Benefit platform maintenance and
• Assists in any payroll reporting for HR, Grants, and Finance

• Responsible for bi‑weekly payroll entries and
• Responsible for allocation of monthly payroll taxes, fringe benefits, monthly
• Responsible for monthly reconciliation of all payroll‑related
• Responsible for updating monthly accrued vacation
• Responsible for quarterly reconciliation of 941 and annual 940.
• Assists auditors, providing supporting documentation and/or information on internal process required for annual financial statements, 403(b) audits, and Form 990.

• This position has no supervisory

• Associate’s degree in accounting, Finance, or
• Two to five years of experience/training in processing automated
• Or equivalent combination of education and
• Certified Payroll Professional is a plus

• Proficiency in Microsoft applications such as Word, Excel, and
• Must have excellent oral and written communication
• Problem solving is required to identify issues and create action
• Detail oriented with good organizational
• Experience using Ulti Pro or similar related payroll processing software.
• Experience using Concur or similar expense‑management
• On‑going professional development is required through trainings and webinars to stay abreast of changing procedures in the Payroll, Accounting, and Tax