Bonneville High School - Counseling Administrative Assistant

a position has been declared open in the weber school district for a counseling administrative assistant. This position is for 8.00 hours per day, 182 days (plus 1 additional contract day, usually the next business day after the last day of each school year) over 9 months per year. Compensation commensurates with lane 5 of the administrative assistants salary schedule, as well as benefits.

This position starts the upcoming 2026-27 school year.

applicants shall apply at  Files will be reviewed before interviews are scheduled.

this position will remain open until filled after a minimum of5 working days.

*** only current employe of the weber school district need apply; displaced employees may be given priority***

** current employe of weber school district: ensure you are marked as an internal candidate to have access to the internal application.  for a guide (wsd sso required)**

the counseling administrative assistant provides high-level administrative, operational, and customer-service support to the high school counseling office. This role helps ensure smooth delivery of academic guidance, social-emotional supports, college and career readiness services, testing coordination, and family engagement. The position acts as the first point of contact for students, families, staff, and external partners; manages confidential records; coordinates appointments and events;

supports data/reporting needs; and maintains compliance with policies, procedures, and regulations (e.g., ferpa).

• front office & customer service

  • serve as the primary receptionist for the counseling office; greet and triage students, families, and visitors.
  • manage counseling office inboxes and phones; respond to inquiries, route calls/messages, and schedule appointments.
  • provide timely, courteous, and culturally responsive support to a diverse student and family population.

• scheduling & coordination

  • maintain counselor calendars; coordinate student and parent/guardian meetings, teacher consultations, igp/ccr meetings, and crisis triage slots.
  • support coordination of large-scale activities (e.g., master schedule change windows, new student enrollment/orientation, credit recovery sign-ups, testing days, college/career events, parent nights).
  • arrange logistics (rooms, technology, interpreters, materials, refreshments, vendors) for counseling events.

• records & data management

  • maintain student files, transcripts, and counseling documentation in accordance with ferpa and district/state policies.
  • process transcript requests, enrollment/withdrawal records, proof of attendance, and records transfers.
  • update student information systems (sis) and counseling case logs; run routine reports (attendance, credits, graduation progress).

• testing & programs support

  • assist with standardized testing logistics (e.g., psat/sat/act, ap, state assessments): rosters, materials, proctor support, accommodations lists, student communication, and day‑of check‑in.
  • support scholarship processes, letters of recommendation workflows, and college application documentation (e.g., counselor forms, fee waivers).
  • track and publicize counseling programming (workshops, mental health resources, college/career fairs).

• communication & outreach

  • draft and publish counseling office communications (newsletters, website updates, bulletin boards, social media, flyers).
  • coordinate translation/interpretation services for families as needed.
  • maintain up‑to‑date community resource lists and referral information (mental health, housing, food, employment services).

• operations & compliance

  • monitor inventory and supplies; process orders and reimbursements; coordinate with vendors.
  • support budget tracking for counseling office expenditures as directed.
  • uphold confidentiality and data privacy; follow district procedures for crisis response support (routing to counselors/administration).
  • support the maintenance of a welcoming, safe, and organized office environment.

• other duties as assigned

  • provide backup coverage for main office or attendance as needed.
  • participate in professional development and school improvement initiatives…