Personal Assistant

Job Title:

Personal Assistant

Position Title:

Executive Team Assistant
Duration:
Permanent

Location:

Warwick CV34

We are seeking a highly professional, organised, and discreet Personal Assistant to support the Group CEO, Executive Team, and Board. This role requires a polished, enthusiastic individual with experience in high-end, client-facing environments. You will ensure smooth day-to-day operations and act as a key point of coordination between the executive team, stakeholders, and clients.

Responsibilities:

Provide comprehensive administrative support to the CEO and Executive Team, managing diaries, inboxes, and schedules.
Coordinate meetings, prepare agendas, papers, and follow-up actions.
Assist in preparing presentations, reports, board papers, and briefing documents.
Act as a key contact for executive correspondence and communications, using digital tools to enhance efficiency.
Track actions, deadlines, and priorities for the CEO.
Assist with internal communications, staff briefings, and executive team support.
Maintain accurate records, including KPIs, expense claims, and documentation.
Support research and project coordination for executive initiatives.
Organize executive meetings, company events, and travel logistics.
Manage itineraries, flights, accommodation, and visas for the CEO and Executive Team.
Occasionally assist with overseas business travel or events.
Support company charity initiatives and coordinate recognition activities.
Help organise the annual Steve Olney Award Ceremony and collaborate with Coventry University.
Handle sensitive and confidential information with integrity.
Provide front-of-house support and ensure high presentation standards.
Occasionally assist with light personal administration for the CEO.

Skills & Attributes:

Highly organised with strong attention to detail and multitasking abilities.
Professional and confident communicator with senior stakeholders.
Strong written skills, with the ability to produce clear, well-presented documents.
Adaptable, reliable, and able to work under pressure.
Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
Warm, polished, and personable with a service-focused mindset.

Experience &

Qualifications:

Previous experience in an administrative or executive support role.
Experience working with senior leaders or within a premium brand environment.
Comfortable managing diaries, correspondence, and confidential information.
Educated to A-level, diploma, or equivalent; further business administration training is a plus but not essential.
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