Accounts Payable Specialist

Location:

Hybrid, with weekly travel to Warwick, RI office

We are a real estate investment firm focused on healthcare real estate. We strongly believe that our dedicated cross-functional team of seasoned professionals is the driving force behind our company’s continued success.

The Accounts Payable Specialist reports to the Treasury Manager and is responsible for overseeing full cycle accounts payable related to both the corporate company and properties. This position involves ensuring our high volume of invoices are processed in an organized and timely manner by utilizing the tools available and suggesting ways to approve upon and streamline our current processes. The role requires handling multiple tasks in a fast-paced environment and collaborating with internal stakeholders and external vendors.

Experience in accounts payable with knowledge of payment processing of payables including property taxes, utilities, and real estate operating expenses is necessary. The individual is expected to bring organizational and analytical skills to support the Treasury Manager and Accounting Team in daily operations and projects.

• Review invoices sent for payment processing to ensure all information is accurate, proper coding is applied and amounts due are in line with contracts or service agreements.
• Collaborate with internal property management teams to ensure timely payments to vendors and provide payment confirmation as needed.
• Coordinate with asset management, accounting, and legal teams on expense validation and approvals.
• Communicate check run schedules, approval timelines, and policy requirements to invoice workflow approvers to ensure organized weekly pay runs.
• Perform weekly check runs, ensuring accurate and timely execution of payments.
• Review outstanding checks on a daily basis, recommending reissuance and placing stop payments in the bank as needed.
• Ability to accurately enter wires in online banking platforms while following audit guidelines.
• Upload positive pay files to the bank after check runs.
• Support month-end close by managing invoice cut-off, accruals, and check run reconciliations.
• Set up new vendors or update vendor information upon request. Obtain vendor documentation such as W-9’s or 1099 reporting support, ensure proper billing contacts are on file with the vendor.
• Assist with managing online logins for utility vendors.
• Resolve vendor inquiries related to payments, invoice status, and discrepancies.
• Participate in AP automation or process improvement initiatives, and support AVID and MRI system enhancements as needed.
• Ensure compliance with SOX and internal controls by maintaining complete audit trails, retaining supporting documentation, and ensuring segregation of duties requirements are followed.
• Support internal audit, SOX testing, and external audit requests.
• Assists with Ad-hoc projects as required.

• 5+ years of experience in Accounts Payable role required
• Proficiency in using MRI and Avid software required, or ability to quickly adapt to new software
• REIT experience preferred, especially in healthcare real estate
• Effective communication skills with vendors and colleagues.

Compensation will be commensurate with experience and capabilities. We offer competitive structures that include base and bonuses, as well as a full benefits package, which include medical, dental and vision insurance, life insurance, 401(k) matching, vacation, holiday and personal time off policy, option to work hybrid, company work spaces/amenities and other benefits.