Administrative Assistant

Description

We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly.

Responsibilities:

- Answer and direct incoming phone calls with efficiency and courtesy.

- Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.

- Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.

- Assist with tax return processing by scanning, uploading, and assembling client packages.

- Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.

- Track and oversee the status of electronically filed tax returns.

- Organize and maintain filing systems, ensuring documents are properly stored and accessible.

- Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.

Requirements - Strong attention to detail and accuracy in written and oral communication.

- Proficient in accounts payable and accounts receivable processes.

- Experience with Quick Books for managing financial tasks.

- Skilled in data entry with a focus on precision and timeliness.

- Ability to process invoices and manage related documentation.

- Effective calendar management skills to coordinate schedules and appointments.

- Appearance and demeanor that reflect a high level of attention to detail, suitable for client-facing interactions.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .