Administrative Assistant Real Estate Office

Overview

Real Estate Administrative Assistant / Brokerage Operations Coordinator We are seeking a highly organized, proactive, and polished Real Estate Administrative Assistant to work directly with the Broker/Owner and support the daily operations of a growing brokerage. This role is ideal for someone who thrives in a fast-paced, client-facing environment and enjoys wearing multiple hats—from administrative excellence to hands-on real estate support.

This position is both behind-the-scenes and front-facing. You will serve as a key point of contact for clients, vendors, and agents, while also supporting brokerage operations, transaction flow, and business development efforts. This is a unique opportunity to work closely with the Broker/Owner of a growing brokerage, gain exposure to all sides of the business, and play a meaningful role in client experience, marketing presence, and operational success.

For the right person, this position offers growth, responsibility, and the chance to become an integral part of a high-performing real estate team.

• Broker & Brokerage Support – Work directly with the Broker/Owner to manage daily priorities, schedules, and brokerage needs; serve as a professional and welcoming point of contact for clients, attorneys, agents, and vendors; act as the “face of the brokerage” in communications, appointments, and client interactions; assist with brokerage organization, systems, and workflow improvements; enforce compliance with legal and tax withholding processes;
  
  continue to build skills and knowledge in the real estate industry by attending educational events; plan travel arrangements, open houses, final walkthroughs, and other necessary engagements; help organize community outreach events to improve our standing in the local area
• Client & Transaction Support – Coordinate with the Transaction Coordinator to ensure smooth contract-to-close processes; schedule and attend inspections, showings, walkthroughs, and appraisal appointments as needed; assist with listing preparation, showing coordination, and client follow-up; provide timely, professional communication to buyers, sellers, and cooperating agents
• Lead Management & Business Development – Follow up on incoming leads and route them appropriately; assist in identifying potential off-market properties for buyers; support client outreach, database management, and relationship follow-up; help maintain a high-touch, concierge-level client experience
• Showings & Open Houses – Conduct property showings as needed (license required or in process); host and support open houses, broker previews, and client events; assist with on-site needs during marketing and showing periods
• Financial & Back Office Coordination – Coordinate with the bookkeeper regarding invoices, commissions, and expense tracking; assist with basic reporting, documentation, and internal record keeping; help ensure brokerage compliance and organization of files
• Social Media & Marketing Support – Assist with posting and scheduling social media content for listings, closings, open houses, and brokerage updates; capture basic photo and video content during showings, open houses, and events (as needed); help ensure listings and brokerage messaging are consistently represented across platforms; coordinate with the Broker/Owner on timing and execution of marketing initiatives

• Real estate license (active or willing to obtain) preferred
• Prior real estate, administrative, or client-service experience strongly preferred
• Strong communication skills (written and verbal)
• Familiarity with social media platforms and basic content posting
• Comfortable with CRM systems, email, scheduling tools, and basic reporting
• Reliable transportation and flexibility for appointments, showings, and events

$50,000 per year