Accounting ARAP Bookkeeper
Listed on 2026-03-02
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Accounting
Bookkeeper/ Accounting Clerk, Accounting Assistant, Accounts Receivable/ Collections, Accounts Payable Clerk
Benefits
- 401(k)
- Competitive salary
- Flexible schedule
- Paid time off
- Benefits/Perks
- Competitive Compensation
- Paid Time Off
- Career Growth Opportunities
We are seeking an Accounts Payable & Receivable Bookkeeper to work in our Warwick RI office supporting day to day operations and working with our Accounting Team to ensure accurate and timely operations across the company.
The Accounts Payable & Receivable Bookkeeper is responsible for the accurate, timely, and efficient management of both accounts receivable and accounts payable functions. This role plays a critical part in supporting cash flow, maintaining financial accuracy, and ensuring vendor and client accounts are properly managed.
Responsibilities include preparing and distributing invoices, applying and reconciling payments, processing vendor invoices, scheduling payments, maintaining accurate records, assisting with reporting, and resolving discrepancies. The ideal candidate is detail‑oriented, organized, and experienced in managing transactional accounting functions within a fast‑paced, project‑based environment.
Responsibilities- Prepare and distribute invoices ensuring accurate billing
- Apply and reconcile customer payments
- Maintain organized and accurate customer accounts
- Follow up on outstanding balances and communicate professionally regarding collections
- Generate AR reports and support aging reviews
- Verify billing details including project details, quantities, pricing, and contract terms
- Review and verify vendor invoices for accuracy
- Process accounts payable and schedule payments according to terms
- Maintain accurate vendor records and documentation.
- Reconcile vendor statements and resolve discrepancies
- Assist with month‑end and year‑end close support related to payables
- Assist with reporting related to receivables, payables, and cash flow Uphold confidentiality and integrity of financial information at all times
- Prepare progress billings, related to the manufacturing process of finished products
- Previous experience as an accountant, bookkeeper, or similar position
- Excellent attention to detail and accuracy in billing, reporting, data entry, and reconciliations
- Proficiency in Quick Books Desktop, spreadsheets, experienced in Microsoft Excel, and basic accounting systems
- Experience with Hub Spot, Odoo and Google Workspace (Sheets, Docs, Gmail) preferred
- Ability to manage both AR and AP workflows efficiently
- Strong organizational skills with the ability to prioritize and meet deadlines
- Professional communication skills for handling vendor and client interactions
- Understanding of basic accounting principles and best practices
- Ability to work independently while collaborating effectively with internal teams
- High level of integrity, reliability, and confidentiality
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