AP Specialist

AP Specialist – Warwick, RI

Kforce is seeking an AP Specialist for a client in Warwick, RI.

• Process and code invoices across multiple projects, departments, and legal entities, ensuring accuracy by account, cost category, and applicable classifications
• Review and validate invoices against contracts, purchase orders, budgets, and approval requirements
• Route invoices for approval, monitor outstanding items, and resolve discrepancies with internal teams and external vendors
• Scan, upload, and maintain invoices and supporting documentation within the ERP system and shared drives in an organized, audit‑ready format
• Support monthly and periodic financial reporting by identifying, organizing, and tagging invoices and related documentation as needed
• Compile and maintain documentation required for recurring financial processes, including invoices, approvals, contracts, and amendments
• Obtain, review, and track required compliance documents from vendors and partners; ensure completeness prior to payment processing
• Maintain up‑to‑date vendor compliance files, including tax forms, insurance documentation, and agreements
• Process recurring disbursements and payments through various payment methods, including bank portals, checks, and credit cards
• Verify and update vendor payment information and support payment security controls
• Code, enter, and reconcile business‑related credit card transactions
• Reconcile vendor statements and communicate with vendors regarding invoice status, payments, and missing or incomplete documentation
• Reconcile the accounts payable subledger to the general ledger and assist with monthly account reconciliations
• Assist with documenting, maintaining, and improving accounts payable procedures, including training and process enhancements
• Support period‑end close activities, special projects, and provide backup assistance for vendor setup and onboarding as needed

• 5 years of AP experience
• Multiple entity experience
• Advanced Excel experience
• Very good computer skills
• Extremely flexible and a hard worker
• Analytical skills
• Experience with construction draw packages and supporting documentation
• Knowledge of lien waiver requirements and compliance documentation
• Able to reconcile vendor statements, AP aging, and support month‑end processes
• Quick Books Online;
  Viewpoint Spectrum a plus

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note:

Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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