Trainee Personal Assistant

Job Description United Infrastructure is looking for a Trainee Personal Assistant to work alongside our Executive Assistant. This is a fantastic opportunity for someone looking to start their career in executive support, gaining hands‑on experience and developing the skills needed to provide high‑quality administrative and organisational support.

• Handle confidential and sensitive information securely and appropriately.
• Provide general administrative support, including diary management, scheduling meetings, and coordinating correspondence.
• Support travel and accommodation bookings.
• Preparing meeting rooms
• Assist with the MD’s expenses, ensuring accurate records are kept
• Liaising with Finance to process invoices and payments on time.
• Draft and format documents, briefing papers, reports and presentations.
• Assist in screening enquiries, requests and emails, escalating when appropriate.
• Provide reception cover when required
• Liaise with colleagues, clients, and stakeholders in a professional manner.
• Placing orders

• Keen to learn, with a proactive and positive attitude.
• Highly organised with good attention to detail.
• Confident communicators with strong interpersonal skills.
• Able to manage time effectively and balance multiple tasks.
• Discreet and professional when handling sensitive information.
• Competent with Microsoft Office (Word, Excel, PowerPoint, Outlook) — training and development will be provided where needed.

• A competitive salary and benefits package.
• Support to further develop your skills.
• A collaborative and supportive working environment.