Executive Assistant

We are recruiting an Executive Assistant to work closely with SMR Directors to assist in organising their schedules and accomplishing their day‑to‑day tasks. You must be prepared to work in a fast‑paced environment and possess the ability to be flexible in many different situations. Specific responsibilities and requirements will vary depending on each Executive and their Directorates. You will also liaise with and support all Executive Assistants within the business.

The role will involve supporting the SMR Directors and their Directorates, handling high‑level administrative tasks including:

• Making travel arrangements and completing expenses
• Organising Directors schedules
• Preparing corporate documents
• Organising events
• Raising purchase orders
• Working directly with high‑level employees
• Maintaining strict confidentiality
• Time and priority management
• Confidentiality and discretion
• Organisation and attention to detail
• Teamwork
• Resilience
• Obtaining BPSS clearance
• Satisfactory completion of a DBS check
• Satisfactory completion of a basic financial probity check

As we strive to find the best fit for this position, we are seeking individuals with a minimum level of experience, skill, and competency. But we’ll let you in on a secret: there’s no such thing as the 'perfect' candidate. If you feel you meet 75% of the requirements for this role, we would love to hear from you.

At Rolls‑Royce SMR, we utilise a competency framework to streamline our recruitment process. This framework groups together the key areas of responsibility and competence required for each job role, helping to define the essential attributes and capabilities needed for effective performance. To refine your requirements, focus on five key areas of responsibility and competence. Group these under suitable summaries or headlines and include all elements necessary for successful performance in each area.

Each headline could encompass four or five points from a traditional job description. Be specific and detailed. Each area is weighted to reflect its relative importance to the role. This ensures that the most critical competencies are given appropriate emphasis during the recruitment process. The Required Mastery Level indicates the minimum level of skill and experience we ideally seek in a candidate for each competency area.

This helps ensure that candidates possess the necessary expertise to perform effectively in the role.