Analyst - Post Closing

Greystone is a private national commercial real estate finance company with an established reputation as a leader in multifamily and healthcare finance, with $13 billion in loan originations in 2025. The firm consistently ranks in the Top 10 for Fannie Mae & Freddie Mac by multifamily loan volume and is the #1
* Overall HUD Multifamily and Healthcare Lender in the country. Greystone also ranks nationally as a top affordable housing, seniors housing, and small balance loan lender. At Greystone, charity is at the heart of who we are and what we do.

At Greystone, everything we do is driven by our purpose of improving others’ lives. As we work hard to maintain our ranking as a top national commercial real estate lender, our culture of caring and support is just as important. We don’t just say “Where People Matter” – we lead with this mantra every day to guide our actions and behaviors.

Greystone is committed to fostering and preserving a culture of inclusion. Belonging is at the heart of our culture of caring, integrity and excellence and is a driving force behind our entrepreneurial spirit and creativity.

We are seeking a Post Closing Analyst to join our Securities and Document Management team. The Analyst will be responsible for conducting post-closing functions and brings experience in multifamily mortgage servicing, title company operations, banking, or real estate law. The Analyst is highly motivated and capable of handling multiple tasks simultaneously. This role is based in our Warrenton, Virginia Office.

• Perform post‑closing functions, including comprehensive loan document audits and scanning of all closing files.
• Manage and inventory large volumes of recorded documents with accuracy and efficiency.
• Maintain and update various Excel spreadsheets to track documentation, loan data, and departmental metrics.
• Accurately upload loan documents into the Freddie Mac Document Management System (DMS).
• Coordinate with multiple law firms to obtain and follow up on required real estate closing documentation.
• Organize, file, and maintain loan documents in accordance with company standards and regulatory requirements.
• Update departmental procedures and documentation as needed to support process improvements.
• Manage inventory of various loan documents throughout their lifecycle.
• Oversee document delivery to Custodians in a timely and compliant manner.
• Prepare loan document assignments and ensure accuracy prior to submission.
• Monitor and manage a shared group email inbox, ensuring timely response and task routing.
• Perform additional related duties and special projects as assigned.

• Minimum of two years of experience in a related field such as multifamily mortgage servicing, title company operations, banking, or real estate law.
• Familiarity with Freddie Mac, Fannie Mae, and HUD loan documents is a plus.
• Experience with Freddie Mac DMS and Fannie Mae Doc Way systems is highly desirable.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize tasks, manage multiple deadlines, and thrive in a fast‑paced environment.
• Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
• Demonstrated ability to work collaboratively in a team environment, while also taking initiative and solving problems independently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Dynamics, and PowerPoint); experience with document management systems preferred.

At Greystone, we believe that finding creative solutions for our clients comes from the collaboration of people with diverse backgrounds and perspectives. We strive to build a work environment that empowers all individuals with opportunities to channel their entrepreneurial spirit. Greystone is an EEO employer.

* For HUD's 2025 fiscal year ending September 30, 2025. Based upon combined firm commitments received by Greystone Funding Company LLC and Greystone Servicing company LLC and excludes risk sharing and hospital loans.

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