Accounts Payable Analyst

Overview

The University of Central Missouri is an equal employment opportunity employer.

Salary $21.15 Hourly

Location UCMO - Warrensburg, MO

Job Number 999329

Division Accounts Payable

Category Accounting and Finance / Higher Education

Description

Performs accounts payable functions for the University and the UCM Foundation to include: provides fiscal, clerical and monitoring/auditing support related to the administration and training of the business procurement card and TEM software; processes payments as checks, direct deposit and virtual payments to all vendors; performs complex tasks within the systems and assists with other tasks within the Accounts Payable Department;

works closely with the Accounts Payable Manager, Department Budget Managers and University Cardholders.

Responsible for the TEM (Travel and Expense Module) System and travel reimbursements: 35%

• Implements, plans, develops, coordinates and manages the University's Travel and Expense System to ensure compliance with University policy and procedures.
• Creates and authorizes users in the TEM system.
• Verifies documentation is present and valid regarding travel authorizations, travel advance requests, travel expense reports, etc.
• Maintains accurate records and databases to support the TEM system.
• Updates the travel guidelines with approved changes.
• Serves as liaison with TEM system vendor and Office of Technology for system upgrades, resolution of administrative and end user issues and maximization of system for operational efficiencies.
• Processes travel reimbursements that do not meet the TEM system requirements.
• Audits travel purchases made using the university procurement card ensuring that all receipts/invoices are provided, all purchases are allowable within university travel policies and guides, and requesting additional documentation and continue to monitor until all situations are satisfactorily resolved for approval.
• Conduct campus trainings for T&E Module to increase compliance and reverse problematic trends.
• Create and disseminate reports to detect fraudulent behavior within travel, expense and invoice submission.
• Design instructional materials for training and policy education efforts.

Responsible for the University Card Program (Procurement/Travel) to include: 25%

• Implements, plans, develops, coordinates and maintains the University Card Program and files to ensure compliance with University policy and procedures.
• Receive and authorize requests for new University Card holders, to include establishing new departmental accounts, setting appropriate credit limits and authorizing approved vendors.
• Serve as liaison between University departments, card holders and the bank to answer questions, make account adjustments and file disputes regarding the University Card Program.
• Accesses to Card Program Visa banking system to make changes to card accounts, answer questions regarding card problems and online financial reports.
• Maintain University financial system for Card Program.
• Sends notifications to card holders concerning any problems or updates on the University Card Program and notifications of card renewals/expirations.
• Conduct campus trainings for University Card Program to increase compliance and reverse problematic trends.
• Design instructional materials for training and policy education efforts.

Serves as necessary backup to the AP Manager and department staff to include: 20%

• Preparing journal entry documents as necessary to reflect accounting system corrections or prepayments.
• Using knowledge of accounts payable policies and procedures and the requirements of the university, federal, state and auditor to create payments to vendors and faculty/staff.
• Answering questions and providing guidance to university personnel on how to prepare payment request documentation.

Performs UCM and UCM Foundation general check and EFT processing to include: 15%

• Select documents for payment by date.
• Process payments within ERP financial accounting system including check register print and posting to G/L.
• Transmits positive pay file, Virtual Payable file and EFT file to banking institution.
• Send notifications of EFT information to payee.
• Resolves…