Financial Services Admin Coordinator

Description

Provides Administrative Support to the Financial Services Department (Accounting Services, Accounts Payable, and Payroll).

• Maintain customer confidentiality and office integrity.
• Greet and assist all walk-in and telephone customers.
• Respond to routine inquiries including employee web time entry, employee self-service, leave information, approver related inquiries, basic federal and state withholding questions, and basic payroll related questions; refer complex inquiries to appropriate payroll staff.
• Provide requested forms to customers; assist customers in completing forms properly; ensure completeness of submitted forms.
• Retrieve, open, sort and route incoming mail.
• Order supplies and materials as needed.

• Input and monitor employee W‑4 and direct deposit information.
• Gather information/documents of resident and non‑resident alien employees and input into International Tax software.
• Create and/or maintain Excel documents to assist with tracking data, calendar dates, and reconciliation functions.
• Perform other duties as assigned.

• Ensure that departmental deposits are processed accurately and timely.
• Prepare bank deposit, reconcile and make the bank deposit daily.
• Advise departments regarding appropriate FOAPAL usage.
• Make contacts and/or referrals to other administrative staff and departments as appropriate.
• Provide information, forms and/or training regarding deposit services.
• Provide general technical assistance to departments accessing payment processing gateway and the University portal.
• Maintain a change fund and Human Subject Petty Cash Funds.
• Manage online credit card payments and credits using Payment Processing Gateway and the credit card payment system.
• Serve as a liaison with payment processing third‑party servicer for issues relating to the credit card payment system.
• Prepare required paperwork and reconcile non‑student return check budget.
• Order deposit slips.

• Gather pertinent information regarding unresolved issues and finalize.
• Work closely with other University departments to resolve and correct misapplied payments and deposits.

• Associate's degree in Accounting, Finance, Business, or related field (required).

• Two years related office experience (required).
• Payroll related and/or Banner experience preferred.

Education may be substituted for experience as follows: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.

Anticipated start date: no sooner than Monday, May 18th, 2026.

Completed UCM online application for employment required. Incomplete applications will not be considered.

The review will begin immediately and continue until filled unless indicated otherwise.

Full‑time staff & 12‑month faculty benefits‑eligible position: Competitive salary; health, dental, vision, life insurance, AD & D, long‑term disability; 3 weeks paid vacation per year; 3 weeks accrued sick leave per year; 13 paid holidays; retirement; generous education assistance for employee, spouse and dependent children taking classes at UCM.

9‑month faculty benefits‑eligible position: Competitive salary; health, dental, vision, life insurance, AD & D, long‑term disability; 3 weeks accrued sick leave per year; 13 paid holidays; retirement; generous education assistance for employee, spouse and dependent children taking classes at UCM.

Part‑time benefits‑eligible positions: Generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

• 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university.
• Voluntary Tax‑Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre‑tax contributions to a retirement plan.
• Employees can earn up to full tuition (15 credit hours) for themselves and up to $175 toward non‑credit courses each fiscal year; full tuition for dependents.
• Comprehen…