Administrative Assistant to Office of Human Resources

Administrative Assistant to the Office of Human Resources

Warren City Schools Administration Building, Warren, Ohio.

Job : 5565488
Final date to receive applications: Posted until filled
Posted: Mar 03, 2026 7:04 PM (UTC)

Position Type: Full-time

• Experience working in a school, school district or educational program.
• Computer literate with ability to successfully work with all applications of Microsoft Office, including Microsoft Word, Excel and the ability to operate the functions within each.
• Working knowledge of posting job openings on multiple external media platforms.
• Familiarity with job boards, social media platforms and applicant tracking systems.
• Experience maintaining an annual budget, creating requisitions and balancing for needed expenses.
• Ability to communicate in a positive manner and be an effective member of a team.
• Ability to perform duties requiring the strictest confidentiality.

• Associate degree, bachelor's degree, or higher.
• Leadership experience gained in a Human Resources/Personnel Department, other central office department or school office.

• Personnel Record
  • Attend training for Staff EMIS and maintain EMIS records for classified staff throughout the year.
  • Determine Reappointments/Salaries for Treasurer's Office and record in classified personnel files.
  • Assist in preparing correspondences and necessary forms at the request of immediate supervisor.
  • Schedule meetings as required.
• Salary Table/Salary Movement
  • Maintain updated salary tables assigning salary to all newly employed and transferred classified staff providing proper forms to the Office of the Treasurer.
  • Verify and evaluate education before determining salary placement for classified staff member.
• Staffing
  • Coordinate all pre-employment process requirements with new employees and/or related departments, updating as appropriate.
  • Prepare potential classified staff assignments for all departments.
• Job Postings
  • Coordinate Job Openings/Postings and be responsible for accurate new hire paperwork.
  • Gather Job Posting applications, organize and create spreadsheets of candidates, and coordinate interviews with appropriate personnel as directed.
• Substitutes
  • Receive requests from PK-8 Buildings, High School and other departments for classified employee substitute help as needed; schedule substitutes as appropriate.
  • Responsible for advertisement, applications, interview process, new hire paperwork, and maintenance of records/personnel files for non-teaching substitutes.
  • Annually prepare and distribute the District's letter of reasonable assurance to non-teaching substitutes.
  • Enter new employee information into employee maintenance system and provide a welcome letter to new hires.
• Payroll
  • Prepare payroll for Office of Human Resources and clerical substitutes working in the administration building.
  • Prepare annual longevity computations for all eligible employees as is contractually required. Submit to the Office of the Treasurer timely, for payment in November of each year.
• Seniority
  • Maintain current seniority listings for all classified unions;
    Food Service, Educational Assistants, Maintenance/Transportation, Carpenters and Clerical, and provide updated copies to the various unions as mandated in the Union Agreements.
• Other Duties
  • Assist the Office of Human Resources with staffing as needed.
  • Generate Classified Board Agenda items for all Board meetings, providing exhibits as needed.
  • Work with other Human Resources staff to process paperwork for Family Medical Leave for classified personnel and follow-up to make sure extended leaves and return to work paperwork is properly completed.
  • Create and maintain evaluation list for department/building administrators; record and file classified evaluations upon receipt in the Office of Human Resources.
  • Assist the Office of Human Resources during contract negotiations as needed.
  • Process telephone calls, correspondence, verifications, inquiries relative to classified employees that may include present, resigned, retired of former employees.
  • Maintain annual budget for the Office of Human Resources.
  • Type and process purchase orders; follow budget and transfer funds as needed.
• Addition…