Administrative Assistant: Operations Associate

Administrative Assistant:
Operations Associate / $$$ / amazing organization, consistent 3 DAY WEEKEND!, top benefits!!

This Jobot Consulting Job is hosted by:
Evan Flynn
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $20 - $25 per hour

A bit about us:

We are seeking a dynamic, passionate and experienced Program Officer to join our Philanthropy team. This role involves working closely with our philanthropic partners to develop, manage, and evaluate programs that maximize social impact. The ideal candidate will have a deep understanding of philanthropy, program management, grantmaking.

Your role will be to provide our clients with innovative, thoughtful, and high-impact solutions to their philanthropic challenges and ambitions.

This position is Tuesday-Friday and typically works from 36-40 hours/week! Even during the consulting period, you will still receive AMAZING benefits, sick time and 401K! This is truly a temporary to hire opportunity and we are seeking the right long term fit!

Why join us?

ALWAYS off on Mondays; work week is Tuesday-Friday
Family-oriented, innovative, supportive culture
Competitive Medical Insurance benefit for Employees
Dental, Vision, STD, Life Insurance
Long Term Disability
Employee health and wellness programs
Flexible Spending Account
401K with company match
Paid time off (PTO) and holiday pay
Employee incentives
Training and development opportunities
Workplace celebrations
Employee and Family Assistance Program (EAP)
Employee discounts

Job Details

Job Details:
Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant:
Operations Associate to join our team. This role is crucial to our operations, ensuring smooth business functions and providing a strong backbone to our consulting services. You will be a part of a vibrant team and will play a key role in managing and driving the administrative tasks of our consulting business. This position requires a minimum of 5 years of experience in data entry, answering phone calls, and facility services.

Responsibilities:
1. Provide comprehensive administrative support to our consulting team, ensuring efficient operation of the office.
2. Handle data entry tasks with accuracy and efficiency, ensuring all information is up-to-date and reliable.
3. Answer and direct phone calls in a polite and professional manner, serving as a point of contact for our clients and partners.
4. Oversee facility services, ensuring our work environment is clean, safe, and conducive to productivity.
5. Organize and schedule appointments, meetings, and events, coordinating with all relevant parties.
6. Prepare reports and presentations, contributing to the development of proposals and other critical documents.
7. Maintain office supplies inventory by checking stock, anticipating needed supplies, placing, and expediting orders for supplies.
8. Assist in the preparation of regularly scheduled reports.
9. Develop and maintain a filing system for easy document retrieval.
10. Contribute to team effort by accomplishing related results as needed.

Qualifications:

1. A minimum of 2 years of experience in an administrative role, preferably within a consulting or professional services environment.
2. Proficiency in data entry, with a keen eye for detail and a commitment to accuracy.
3. Exceptional phone etiquette, with the ability to manage multiple lines and handle all calls professionally.
4. Experience in managing facility services, with a focus on maintaining a clean, safe, and productive work environment.
5. Strong organizational skills, with the ability to manage multiple tasks and deadlines simultaneously.
6. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
7. Excellent written and verbal communication skills.
8. Ability to work both independently and as part of a team.
9. Proactive problem-solving skills, with the ability to anticipate needs and take initiative.
10. A high degree of discretion, professionalism, and confidentiality.

This role offers an exciting opportunity to be an integral part of our dynamic consulting team. If you are a self-starter with a…