Program Associate

The Raymond John Wean Foundation leverages a powerful combination of grantmaking, capacity building and convening and partnerships to advance community building in the under-resourced communities of Warren and Youngstown, Ohio.

Driven by our values, we partner with residents, organizations and civic leaders toward our vision of empowered residents creating an equitable Mahoning Valley. Since 1949, we have refined our efforts to create a future where race has no influence on how a person fares in society. We seek to create an environment where an individual can feel welcomed, respected, supported and valued to participate fully.

True belonging.

Aligned with the Foundation’s race equity and inclusion outcomes, a primary function of this position is to support the development and implementation of viable solutions led by organizations whose leadership reflects the racial demographics of the communities in which they work.

COVID
19 Booster: To ensure the well-being of our employees and community, we mandate that candidates applying for this position have received all CDC-recommended vaccine doses, including COVID boosters.
Proof of vaccination will be requested as part of the interviewing process. Exceptions for medical or religious reasons may apply, with appropriate documentation required. Your cooperation in upholding a safe work environment is greatly appreciated.

• Greet and direct office visitors in a friendly and professional manner.
• Answer and screen telephone calls and take detailed messages.
• Process incoming and outgoing mail.
• Accurately transcribe handwritten notes or other provided information into digital format ensuring proper formatting and attention to detail.
• Coordinate effective and efficient meetings including venues, meeting materials and documentation (agenda planning, note-taking), and follow-on action items with task owners to ensure completion.
• Maintain electronic and physical filing system ensuring the compliance of files and records, per records management policies. Maintain accurate and organized records, including supporting documents for auditing and compliance purposes.
• Provide support for organizational workplans.
• Open, close and secure facility.

• Support the grantmaking and capacity building programs lifecycle, from application to evaluation.
• Confirm charitable status with the IRS.
• Provide administrative support throughout the grant process including document preparation, electronic and physical file creation.
• Maintain the internal audit spreadsheet ensuring the Foundation remains audit ready.
• Ensure timely distribution and tracking of grant documentation.
• Assist with the coordination of invitations to apply and the collection of reports.
• Conduct programmatic due diligence;
  Apply defined processes and criteria (including financial health, legal standing, and operational capacity), often supported by technology, to assess potential grantees.
• Track and manage timelines; coordinate with staff, partners and grantees; draft and disseminate documents; and maintain organized records.
• Assist with documenting grant-related and other technical instructions.
• Conduct research and analysis related to potential initiatives and projects.
• Work jointly with team members to improve the grantmaking and capacity building processes and associated technologies.
• Support initiatives and efforts with high quality written and oral presentations.
• Support processing and maintenance of vendor agreements, memberships, service contracts, and invoices.

• Conduct data and grant-related projects as assigned.
• Maintain data integrity of the internal grants management systems.
• Guide grant seekers and grantees through electronic platforms.
• Prepare reports and present data.

• Ensure suitable metrics are captured and report performance and progress within the Foundation’s pillars.
• Track racial equity goals and indicators.
• Proactively identify and interpret trends and patterns; identify new data and analysis needs.
• Support staff in understanding, analyzing, and communicating…