Administrative Assistant: Program & Grants Coordination

Administrative Assistant:
Program & Grants Coordination

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$20.00/hr - $25.00/hr

Job details:
Associate Programs / $$$ / 4 Day Workweek / AMAZING BENEFITS / Great Leadership / Generous 401k contributions / Growth Opportunity and more! This Jobot Consulting Job is hosted by Evan Flynn. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume. Salary $20 - $25 per hour.

We are seeking a dynamic, highly organized, and detail-oriented individual to join our team as a Program & Grants Coordinator. This exciting role offers the opportunity to work in a fast-paced, philanthropic environment, providing critical support to our consulting team and managing a portfolio of grants. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.

If you are a proactive, communicative professional with excellent written and oral skills, we would love to hear from you.

• Supports planning, organizing and managing projects, including tracking and managing of timelines; coordinating with staff, partners and grantees; drafting and disseminating documents; and maintaining organized records.
• Ensure data entered (self and others) remains accurate, complete and consistent, ensuring its reliability and trustworthiness.
• Conducts research and analysis related to potential initiatives and projects.

• 4 DAY WORK WEEK!!
• Amazing benefits even as a contractor 75% paid for employee and 25% for dependents
• 401k & Match, as well as 401K as a contractor
• PTO and Paid Holidays; sick time as a contractor
• GROWTH
• Amazing organization and leadership!!

• Coordinate and manage a diverse portfolio of grants, including tracking deadlines, preparing reports, and ensuring compliance with grant requirements.
• Provide administrative support to the consulting team, including scheduling meetings, managing calendars, and preparing documents.
• Greet visitors, answer calls, and respond to emails in a professional and courteous manner.
• Maintain office efficiency by ordering supplies, organizing files, and managing databases.
• Work closely with the consulting team to develop and implement program strategies.
• Assist with the preparation of presentations and reports for internal and external stakeholders.
• Collaborate with team members to ensure smooth and efficient grant processes.
• Participate in the development and implementation of organizational policies and procedures related to grantmaking.

• A minimum of 5 years of experience in a similar role, preferably in a nonprofit or philanthropic setting.
• Proven experience with grantmaking, including tracking, reporting, and compliance.
• Exceptional written and oral communication skills, with the ability to communicate complex ideas clearly and effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills, with a keen attention to detail and the ability to manage multiple tasks simultaneously.
• Experience in scheduling meetings, managing calendars, and providing high-level administrative support.
• A customer-focused approach, with the ability to greet visitors and answer calls in a professional and courteous manner.
• A proactive attitude, with the ability to anticipate needs, solve problems, and take initiative.

• Grant experience, particularly in a nonprofit or philanthropic setting.
• Experience in document preparation and report writing.
• Knowledge of the nonprofit sector and philanthropy.
• Experience in ordering office supplies and managing office systems.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color,…