Parish Secretary; part-time

Job Title: Parish Secretary
Location: Assumption of the Blessed Virgin Mary Parish, Belmont, Michigan
Reports To: Parish Pastor or Office Manager
Employment Type: Part-time, up to 30 hours per week, non-exempt

The Parish Secretary serves as the first point of contact for the parish office and provides vital clerical support to ensure the smooth operation of the parish. This role requires discretion, attention to detail, and a welcoming spirit in line with the values and mission of the Catholic Church.

• Perform general secretarial duties and help maintain a well-organized office.
• Greet visitors and respond to inquiries in a courteous, professional, and faith-filled manner.
• Answer phone calls and direct them appropriately; manage voicemail and email communications.
• Maintain calendars for the parish and the Pastor, and schedule appointments as needed.
• Assist with preparing, proofreading, and distributing parish bulletins using Canva; prepare correspondence, newsletters, and other materials.
• Maintain parish records, including sacramental records, registration databases, and confidential files.
• Assist in the coordination of parish events, liturgies, and ministry schedules.
• Prepare Mass intention requests.
• Assist with funeral planning through communication with the Pastor, funeral homes, sacristans, and cemetery personnel.
• Manage incoming and outgoing mail.
• Provide administrative support to the Pastor and Office Manager.
  
  Ensure compliance with diocesan policies and procedures regarding office practices and recordkeeping.
• Perform light bookkeeping tasks (e.g., logging donations, processing invoices) as assigned.
• Enter data and maintain the parish database.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Prior experience in administrative or office work, preferably in a church or nonprofit setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher); familiarity with Parish Soft, the parish management software, and Canva is a plus.
• Strong organizational and communication skills, both written and verbal.
• Ability to maintain confidentiality, professionalism, and welcoming demeanor.
• Understanding of and commitment to the teachings and mission of the Catholic Church.
• Availability to occasionally work evenings or weekends during parish events.