Administrator, Healthcare Administration, Administrative​/Clerical

Purbeck PCN are seeking an experienced administrator to join their team working 15 hours per week at their office located within Wareham Surgery.

The successful candidate will need to possess excellent knowledge of all Microsoft applications and wider IT skills, be highly organised, flexible, and comfortable with adapting their workload to respond to changing and conflicting priorities. This role is extremely varied, with constantly changing priorities and you will be expected to behappy working within an environment where each day is different.

The role of the PCN Administrator is to assist and provide administrative support to the Clinical Director, Network Director, and practices in order to develop and support service improvement in line with local and national priorities. Building strong relationships with primary care colleagues and local partners to proactively support and drive change will be a key element of this role.

Primary Care Networks (PCNs) are groups of GP surgeries working together with a range oflocal providers, including community services, social care and the voluntary sector. PCNs build on core primary care services and enable greater provision of proactive, personalised, coordinated and more integrated health and social care through delivery of national and local service specifications alongside

PCN initiatives.

Purbeck PCN covers the patients of six GP Practices across Purbeck. These are Swanage Surgery, Corfe Castle Surgery, Bere Regis Surgery, Wool Surgery, Wareham Surgery and Sandford Surgery.

• Assist the PCN leadership team and PCN committee with coordinating
  
  PCN-level meetings including creating outlook invitations, creating and distributing agendas, taking meeting minutes and arranging logistics such asroom bookings.
• Assisting the PCN leadership team with administration duties such as formalising and distributing documents using PCN templates and maintaining the digital filing system for the PCN.
• Supporting the administration of internal PCN SOPs, this will include formatting the document, electronically storing and distributing new and updated SOPsinternally, as well as monitoring their review dates and highlighting thesewith the PCN leadership team and SOP owner.
• Actingas first point of reference and support for administration queries for the PCNleadership team and PCN committee.
• Maintaining the PCN asset register which includes ensuring the signing in and out of equipment process is followed and all documents arestored correctly within the digital filing system. Ensuring the asset register is kept up todate and all equipment is accounted for at all times.
• Under the instruction of the PCN leadership team and service leadsto be responsible for ordering new PCN equipment as well as stock supplies forPCN services.
• Responsible for coordinating and organising the calibration and servicing of PCN equipment. This willalso include organising courier collection services for the equipment and supporting PCN service leads with the administration of completing these tasks.
• Actingas a first point of reference for the PCN rooms situated within Wareham Health centre. This includes ensuring roomusers are working within the boundaries of the room agreement, and issues are escalated to the PCN leadership team when needed. Along with being the first port of call for Wareham Health Centre should there be room issues.
• Calendar management including staff whereabouts, annual leave tracking, and absence recording.
• Maintaininga mandatory training register for all PCN staff. Overseeing all staff training, ensuring it isup to date by creating annual reminders and supporting staff with completing their training.
• Supporting with the administration of PCN governance and regulatory documentation as directed by the PCN Network Director.
• Organising Protected learning time (PLTs) and events for the PCN and wider practice staff.
• Acting as a first point of reference for PCNpublic relation matters signposting to appropriate lead.
• Take on the role of PCNWellbeing Champion, which includes creating and distributing monthly wellbeingupdates, being a point of contact for all PCN staff members that requirewellbeing support, and organising events for the PCN that will support thewellbeing of all staff members.
• Responsibility for maintenance of the PCN credentialing register for PCN staff, ARRs and other allied-health professionals aligned to the PCN workforce. This includes the update of an internal electronic spreadsheet and individual staff member electronic files.
• Recruitment administration support which includes formatting job description, and other recruitment letters, arranging interview logistics, arranging /DBS/reference checks and other administrative duties to support the recruitment lead for the advertised position.
• Administration support for the onboarding of all new PCN staff ensuring the new starter checklist is completed for all new employees, which includes but is not limitedto, liaising with the employing…