Legal Assistant

Description We are looking for a dedicated Legal Assistant to join our team in Waltham, Massachusetts. In this role, you will act as a key liaison between the Legal Department and various internal and external stakeholders, ensuring smooth communication and efficient handling of legal matters. This position offers an opportunity to contribute to the organization by managing legal documentation, supporting compliance initiatives, and assisting with litigation processes.

Responsibilities:

- Maintain and update templates for residency agreements across Assisted Living Residences, Nursing Homes, and CCRCs.

- Ensure Disclosure Statements for CCRCs and ALRs are accurate and comply with regulatory requirements or organizational changes.

- Review and respond to requests for medical records, verifying accuracy and confidentiality of privileged information.

- Assist in-house counsel in creating and delivering training materials on legal topics, including compliance and residency agreements.

- Prepare and manage contract templates for use with vendors and third-party entities.

- Support transaction due diligence processes as needed, ensuring thorough documentation and compliance.

- Collaborate with attorneys and external counsel on litigation and subpoena matters, including document production and discovery.

- Coordinate and oversee logistics for legal holds related to potential or ongoing litigation.

- Perform administrative tasks, including maintaining litigation tracking tools and managing claim files.

- Monitor communications with the corporate registered agent and ensure filings are up-to-date. Requirements - Bachelor's degree from an accredited institution.

- Minimum of 3 years of experience in a legal office or working with regulatory agencies.

- Proficiency in office software such as Microsoft Word, Excel, SharePoint, Adobe, and other relevant tools.

- Strong organizational skills, including experience in calendar management and contract administration.

- Familiarity with HIPAA regulations and ability to handle sensitive information responsibly.

- Knowledge and experience in due diligence processes.

- Self-motivated and capable of working independently while collaborating across multiple departments.

- Excellent communication and problem-solving skills to interact effectively with diverse stakeholders.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .