R&D Coordinator

Grow with Welch's!

Welch's is on a journey towards our bold ambition of being the global-leader of convenient, good for you fruit-based food and beverages. To turn this goal into a reality we need you and other exceptionally talented, agile, and innovative individuals who are eager to contribute to something extraordinary!

At Welch's, we're not just offering a job; we're inviting you to be a part of a vibrant, authentic, and inclusive culture where you not only belong, but also have the opportunity to unleash the best, most authentic version of you.

Grow with Welch's!  

Welch's is on a journey towards our bold ambition of being the global-leader of convenient, good for you fruit-based food and beverages. To turn this goal into a reality we need you and other exceptionally talented, agile, and innovative individuals who are eager to contribute to something extraordinary!

At Welch's, we're not just offering a job; we're inviting you to be a part of a vibrant, authentic, and inclusive culture where you not only belong, but also have the opportunity to unleash the best, most authentic version of you.

Position Summary:

The R&D Coordinator provides operational, administrative, and technical support to ensure the Research & Development function runs efficiently and in alignment with business priorities.  This role manages business operations, budget and contract administration, purchasing workflows, system oversight, and cross-functional communication.  The coordinator serves as a central point for communication, resource planning, purchasing, and data management across R&D.

Success in this role requires strong attention to detail, exceptional organizational skills, and the ability to manage high-volume data and documentation with accuracy.

The R&D team is a collaborative and close-knit group that values teamwork, positivity, and continuous improvement.  

Where You'll Work:  

This role will be based out of our Waltham, MA headquarters where you will be immersed in a dynamic workplace where innovation thrives and collaboration is key.

Our company in-office schedule is designed to maximize collaboration & relationship building balanced with flexibility and well-being with 3 days in office and Thursdays/Friday being remote, flex days.  

What You'll Do:

Business Coordination & Operational Support

* Serve as the primary business coordinator for R&D, ensuring alignment with company strategies, operational goals, and cross-functional priorities.

* Facilitate resource planning, project tracking, financial monitoring, and cost-savings initiatives, including preparing related reports, dashboards, and documentation.

* Maintain the Airtable program and associated dashboards, ensuring accurate data, streamlined workflows, and clear visibility into R&D priorities and project status.

* Manage purchasing workflows, including PO requisitions, invoice tracking, status follow-ups, and issue resolution with internal and external partners.

* Support R&D capital projects by setting up projects in the ERP system, managing related purchasing activities, tracking invoices, and monitoring progress through installation, asset tagging, and closure.

* Administer contracts and vendor agreements, ensuring compliance with legal and company policies, maintaining a central repository, and coordinating renewals, amendments, and expenditures.

* Monitor vendor performance and oversee contract lifecycle activities from initiation through renewal or closeout.

* Support budget processes by helping to build budget forecasts, tracking expenses, monitoring spending trends, identifying deviations to plan, and preparing financial summaries, and ERP-related financial workflows.

* Maintain organized and secure files, training logs, skill matrices, databases, and confidential records with high attention to detail and data accuracy.

* Coordinate communication and information flow between R&D and cross-functional teams to ensure timely collaboration and operational efficiency.

Specialized Systems & Technical Support

* Manage systems such as SharePoint, Spec Net, Dev Ex, Accolade, Infor, and other R&D platforms by configuring data, maintaining permissions,…