R&D Coordinator Waltham, MA - Research and Development

Grow with Welch's!

Welch's is on a journey towards our bold ambition of being the global‑leader of convenient, good for you fruit‑based food and beverages. To turn this goal into a reality we need you and other exceptionally talented, agile, and innovative individuals who are eager to contribute to something extraordinary!

At Welch’s, we're not just offering a job; we're inviting you to be a part of a vibrant, authentic, and inclusive culture where you not only belong, but also have the opportunity to unleash the best, most authentic version of you.

The R&D Coordinator provides operational, administrative, and technical support to ensure the Research & Development function runs efficiently and in alignment with business priorities. This role manages business operations, budget and contract administration, purchasing workflows, system oversight, and cross‑functional communication. The coordinator serves as a central point for communication, resource planning, purchasing, and data management across R&D.

Success in this role requires strong attention to detail, exceptional organizational skills, and the ability to manage high‑volume data and documentation with accuracy.

The R&D team is a collaborative and close‑knit group that values teamwork, positivity, and continuous improvement.

This role will be based out of our Waltham, MA headquarters where you will be immersed in a dynamic workplace where innovation thrives and collaboration is key.

Our company in‑office schedule is designed to maximize collaboration & relationship building balanced with flexibility and well‑being with 3 days in office and Thursdays/Friday being remote, flex days.

• Serve as the primary business coordinator for R&D, ensuring alignment with company strategies, operational goals, and cross‑functional priorities.
• Facilitate resource planning, project tracking, financial monitoring, and cost‑savings initiatives, including preparing related reports, dashboards, and documentation.
• Maintain the Airtable program and associated dashboards, ensuring accurate data, streamlined workflows, and clear visibility into R&D priorities and project status.
• Manage purchasing workflows, including PO requisitions, invoice tracking, status follow‑ups, and issue resolution with internal and external partners.
• Support R&D capital projects by setting up projects in the ERP system, managing related purchasing activities, tracking invoices, and monitoring progress through installation, asset tagging, and closure.
• Administer contracts and vendor agreements, ensuring compliance with legal and company policies, maintaining a central repository, and coordinating renewals, amendments, and expenditures.
• Monitor vendor performance and oversee contract lifecycle activities from initiation through renewal or closeout.
• Support budget processes by helping to build budget forecasts, tracking expenses, monitoring spending trends, identifying deviations to plan, and preparing financial summaries, and ERP‑related financial workflows.
• Maintain organized and secure files, training logs, skill matrices, databases, and confidential records with high attention to detail and data accuracy.
• Coordinate communication and information flow between R&D and cross‑functional teams to ensure timely collaboration and operational efficiency.

• Manage systems such as SharePoint, Spec Net, Dev Ex, Accolade, Infor, and other R&D platforms by configuring data, maintaining permissions, generating dashboards, and running queries.
• Support data entry, configuration, and validation tasks associated with future ERP system transitions, ensuring high data integrity.
• Oversee compliance requirements related to R&D permits, licenses, and regulatory documentation, tracking deadlines and preparing required submissions.
• Provide coordination support for R&D safety programs, including maintaining Safety Data Sheets (SDS), managing training schedules, supporting audits, and taking meeting notes for safety committee meetings.
• Maintain and support document management, product lifecycle management,…