DDS Summer Urban Youth | Metro Region | Office Administration

Job Description

Department of Developmental Services (DDS) is sponsoring the "Urban Youth Collaborative" program, which offers students aged 18‑24 the opportunity to enrich both the students and the individuals receiving supports within the Metro region. The goal of the program is to expose young adults to the field of Human Services and encourage a career supporting people with developmental disabilities. Careers include lawyers, accountants, program directors, residential staff, nurses, occupational therapists, physical therapists, and other roles.

The Metro DDS Region seeks hardworking and compassionate candidates to serve as interns in an office administration role.

The Metro Regional Office is located in Waltham and covers four area offices:
Greater Boston (Hyde Park), Charles River West (Somerville), Newton/South Norfolk (Walpole), and Middlesex West (Framingham). Interns build connections, friendships and work toward personal goals, helping individuals access new experiences. They advocate for and follow through on activities of people who want to engage, providing community engagement opportunities and support for individuals aged 22 and older.

The program begins in mid‑May, runs through Labor Day Weekend, and is restricted to a maximum 90‑day appointment. Interns must be available for the entire summer; no vacation time will be granted. All participants must have a valid driver's license. Seasonal Office Interns work under the direction of Office Administrators and perform a variety of clerical and administrative tasks to support the mission of the Metro Regional Office.

• Utilize Microsoft Office applications – Word and Excel – with accuracy.
• Perform accurate typing, word processing, and data entry.
• Maintain the office case archive process: filing, records management, archive submissions, archive requests, etc.
• Receive and distribute incoming mail, memoranda, packages, etc., to appropriate individuals within the assigned department.
• Operate standard office machines and equipment, requiring brief orientation, such as photocopiers, copying machines, telephone systems, postage meters, calculators, adding machines, etc.
• Track the data drive information used in case assignments and personnel management.
• Serve as a receptionist: greet clients and visitors, answer telephone calls, and refer clients and visitors to appropriate department staff when needed.
• Provide administrative and clerical support and projects as assigned.
• Provide routine information concerning agency office locations, programs and services.
• Assist with processing mail and fax as necessary.
• Maintain the filing system.

• Applicant must be between 18 and 24 years old.
• Have a valid driver's license.
• Must have a reliable form of transportation.

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search.
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.
• National background checks, Chapter 234 of the Acts of 2014, conduct fingerprint‑based check.

If you require a reasonable accommodation during the application or interview process, please contact EOHHS Candidate ADA Requests. For questions, please contact the Executive Office of Health and Human Services Office of Human Resources at 1‑800‑510‑4122 and select option #4.

First consideration will be given to those applicants who apply within the first 14 days.

Minimum entrance requirements:
None.

Special requirements:
None.

Hourly: $22.98

Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received COVID‑19 and influenza vaccination, or have taken required mitigation measures. Successful candidates must acknowledge and attest to their vaccination status for both COVID‑19 and influenza.

An Equal Opportunity / Affluent Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender…