Medical Administrative Coordinator - Waltham, MA

Third-Party Administrative Assistant – Boston IVF

With more than 150,000 babies born since 1986,
Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients.

At Boston IVF
, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Scheduling patients for seminars, preparing patients’ charts, scheduling lab work, tracking results, entering confidential information in company’s databases, excellent documentation in EMR, communicating with patients about the donor egg and gestational carrier process, communicating with other departments in arranging appointments. Liaison between patients, TPR team, clinical teams and lab management for directed sperm donation program. Scheduling directed sperm donors for screening and maintaining communication with recipients and their sperm donors.

• Meticulous attention to detail and accuracy; ability to coordinate multifaceted tasks; excellent interpersonal and strong verbal and written communication skills; flexibility; familiarity and experience with computers; ability to work both independently and as part of a team. Must be able to work on several projects simultaneously and function effectively under pressure and despite frequent interruptions.
• Experience in the medical field is required; OB/GYN or infertility experience is preferred.

This position is full-time. Monday-Friday days, four 10 hour shift can be an option, hours negotiable on-site in Waltham, MA.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid:
  Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement