Medical Administrative Coordinator - Waltham, MA

Third-Party Administrative Assistant

With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most.

Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients.

At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Boston IVF is hiring for a full‑time Administrative Assistant/Third‑Party Reproduction Liaison for our growing team in our Waltham location.

• Schedule patients for seminars, prepare patients’ charts, and schedule lab work.
• Track results and enter confidential information into the company's databases.
• Maintain excellent documentation in EMR.
• Communicate with patients about the donor egg and gestational carrier process.
• Coordinate with other departments to arrange appointments.
• Liaise between patients, the TPR team, clinical teams, and lab management for the directed sperm donation program.
• Schedule directed sperm donors for screening and maintain communication with recipients and their sperm donors.

• Meticulous attention to detail and accuracy.
• Ability to coordinate multifaceted tasks.
• Excellent interpersonal and strong verbal and written communication skills.
• Flexibility.
• Familiarity and experience with computers.
• Ability to work both independently and as part of a team.
• Must be able to work on several projects simultaneously and function effectively under pressure and despite frequent interruptions.
• Experience in the medical field is required.
• OB/GYN or infertility experience is preferred.

This position is full‑time. Monday‑Friday days, four 10‑hour shifts can be an option, hours negotiable on‑site in Waltham, MA.

Comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid:
  Life Insurance & Long‑Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement