Administrative Assistant II

About the role: This role will support Boston Scientific’s Electrophysiology (EP) office in Waltham, including its Directors and site leadership team. We are looking for a professional who works under limited supervision with general instructions, able to balance multiple tasks simultaneously, and collaborates well with others. A successful individual needs to be a self‑starter, proactive and able to work in a fast‑paced environment.

Relocation Assistance:
Relocation assistance is not available for this position at this time.

• Provides support to the Waltham site as needed, including general office duties, inventory of office/shipping/kitchenette supplies, ensuring office is prepared for daily tasks, managing incoming packages and mail, and supporting the execution of site events and meetings.
• Provides high‑level access control to the site by monitoring entrances/exits, notifying personnel of visitor arrival, monitoring for the presence of unauthorized persons.
• Provides high‑quality customer service and assistance to employees and visitors in a courteous and professional manner.
• Assist with team meetings, events, and customer meetings by coordinating meeting rooms, scheduling catering, room configurations, and contributing to assure event success.
• Assist with outgoing domestic and international shipping requests and preparations.
• Assist with maintaining common area spaces such as lobbies, meeting rooms, wellness rooms, and the like.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational information by not disclosing confidential information.
• Works collaboratively with other support positions in and outside of EP R&D.
• Viewed as a key functional resource.

• Associate’s Degree or equivalent experience
• A minimum of 1 year of relevant experience
• Must be on‑site five (5) days per week as support for the site
• Must have excellent organizational and interpersonal skills
• Ease in adapting to changing priorities
• Comfortable working in a fast‑paced, team‑focused and evolving work environment
• Demonstrates courage and a proactive problem solver
• Excellent verbal and written communication skills
• Excellent professional presence and customer service mindset
• Ability to prioritize multiple assignments, and follow‑up when appropriate
• Ability to work independently, but also partner as a team‑player when needed
• Must operate with the highest level of integrity and professionalism at all times
• Manage stressful situations and maintain composure throughout
• Proficiency in Microsoft Suite such as Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

• Familiar with Kronos and Concur.

Requisition : 621885

Minimum Salary: $44,616

Maximum Salary: $75,816

Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.

Nearest Major Market: Cambridge
Nearest Secondary Market: Boston
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