Administrative Coordinator

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Ophthalmic Consultants of Boston (OCB)

📍 Waltham, MA | 💼 Full‑Time

Join one of the region’s leading ophthalmology practices and make an impact every day.

Ophthalmic Consultants of Boston (OCB) is seeking a proactive, detail‑driven Administrative Coordinator to support our leadership team and help keep our high‑performing organization running smoothly. This is a dynamic role where you’ll manage complex administrative operations, coordinate cross‑functional initiatives, and elevate communication across departments—directly contributing to OCB’s mission and patient‑centered values.

At OCB, we are guided by our core values:
Outstanding Patient Care, Unity, Ethics & Integrity, Fairness, Operational Excellence, and Fiscal Responsibility. If you thrive in a collaborative, fast‑paced environment and love being the organizational “glue,” we’d love to meet you.

• Manage complex calendars and a high volume of scheduling requests, solving conflicts with confidence and independence
• Develop agendas, prepare meeting materials, attend meetings, and track follow‑up actions
• Assist with planning and executing meetings and events, including logistics, facility coordination, and on‑site support
• Take on additional administrative tasks to support leadership and organizational needs

• Draft, edit, and proofread internal and external communications, reports, newsletters, and more
• Update and maintain content on the intranet (SharePoint) and external website to align with brand and strategy
• Manage social media content across key platforms
• Partner with internal teams to gather information and ensure consistent messaging

• Develop, distribute, and analyze internal surveys; prepare data‑driven reports for leadership
• Support file organization and content management across SharePoint and Microsoft Teams

• Bachelor’s degree
• 2+ years of relevant administrative or operations experience
• Strong proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms)
• Experience with survey platforms (Survey Monkey, Constant Contact, Docu Sign), and Word Press
• Professionalism, discretion, and the ability to handle confidential information
• Adaptability in a fast‑moving environment with changing priorities
• Strong written and verbal communication skills
• Creative, detail‑oriented approach to messaging and content
• Excellent organizational and multitasking abilities
• Proficiency in major social platforms (Facebook, Linked In, Instagram)

Joining OCB means becoming part of a mission‑driven team that improves patients’ lives every day. You’ll work in a collaborative environment, support meaningful projects, and grow your administrative expertise within a respected medical organization.

• Health & Dental Insurance – eligible 1st day of employment
• Paid time off and paid holidays
• Health & Dependent Reimbursement Accounts
• 401(k) Plan with company contribution
• Company paid Life and LTD Insurance
• Employee discounts

To find out more about OCB, please visit our website at  OCB is an Equal Opportunity Employer.